HR onboarding specialist

Role & responsibilities

1.Pre-Onboarding Activities:
1.Document Validation and approvals : Ensure to onboard the candidates with
accurate process by evaluating all mandatory documents and essential documents like
ID proofs, educational certificates, previous employment details, etc.
2.Offer Letter Approval: Ensure timely approval of offer letters and employment
contracts to new hires.
2.Background Verification (BGV) Process:
A. Co ordinate with BGV Vendors:
1.Liaise with background verification agencies or vendors to initiate the screening
process.
2.Ensure the correct documents and forms are submitted for each employee.
B. Document Review & Verification:
3.Ensure all documentation related to the BGV process (Permanent Address, previous
employment ,etc.) is reviewed for accuracy.
4.Follow up on any discrepancies or incomplete verification reports.
C. Confidentiality & Compliance:
5.Ensure that all background checks are conducted in accordance with local laws and
company policies regarding data privacy and confidentiality.
6.Maintain a record of the verification status and handle any confidential information
appropriately.
D. Communication with Regional and Business HRs:
7.Inform Regional& Business HR about the status of their background verification
process.
8.Communicate any delays or issues and assist in resolving any challenges with the
verification process.
Final Clearance and Documentation:
9.Once the verification is complete and all checks are clear, coordinate with relevant
departments
10.Maintain proper records of background verification results for auditing and future
reference.
Report & Monitoring:
11.Prepare regular reports on BGV progress and provide updates to senior management
or the HR team.
12.Track the success rate of the BGV process and identify areas for improvement.



Skills Required:
∙Attention to Detail: Critical for ensuring accuracy during onboarding and background
checks.
∙Communication: Must be clear and concise while dealing with candidates, vendors, and
internal teams.
∙Organizational Skills: Capable of handling multiple tasks and deadlines, ensuring that
onboarding is completed without delays.
∙Knowledge of Legal Compliance: Understanding labor laws, data privacy regulations, and
HR best practices related to onboarding and BGV.

∙Problem-Solving Skills: Ability to address issues related to the onboarding or BGV process
promptly and effectively.


Tools and Systems Used:
∙HRMS Software: For managing employee data.
∙BGV Software: Tools used by background check agencies.
∙Microsoft Office Suite: Excel for tracking, Word for document creation, and Outlook for
communication.
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