Office Administrative Assistant

Role & responsibilities

• Handling the movement of courier from and to the office efficiently also have a track of all the couriers sent and received, maintaining the physical register.
• Work closely with vendors like WTC, office maintenance vendors etc.
• Coordinating the maintenance and repair of office equipment including Working closely with the vendors like Pest control, Carpet cleaning, Air conditioner maintenance, Newspaper, Drinking water, Fire safety equipment, furniture maintenance.
• Managing stock for all OUs for their promotional materials
• Handle travel related activities including travel planning and working on itineraries, ticketing, visa, insurance etc. Issuing the domestic Air/Train/Bus tickets for the employees based on the mangers approvals.
• Monitor and track the MD Kit, Collabratec and other promotional items shipping and make sure the items are reached on time. Follow up with the Courier agency on the swift delivery.
• Up keepings on Housekeeping Service, Public Area Maintenance, Fire alert system, Parking Facility, Annual Maintenance Contracts with the regular service providers - Fire alert system, AHU Unit, any other issues towards office maintenance Perform and coordinate the maintenance activity whenever there is a need.
• Work with support staff for ensuring issues within IEEE India office premises are resolved.
• Employee reimbursements, travel statements, event expenses statement vouching and update the payment tracker sheet.
• Corporate credit card Statement Reconciliation
• Vendor empanelment process validation
• Handling other administrative activities as needed.

Education

• Bachelor's degree or equivalent experience Req

Work Experience

• Less than 1 -3 years of experience in administrative or Support activities Req

Skills and Requirements

• English (speaking & writing) and Kannada (speaking) is must
• Must have working knowledge of Computers (MS Office)
• Should be able to work beyond regular hours and sometime over weekends if required.