Manager - Finance - CA (8-10 yrs)

About the job:

- The role will support the Finance Team by providing expertise on Procure to Pay end-to-end processes (Procurement, Vendor Management, Contract Management, Invoice Processing, Reconciliation, Purchase Orders, Expense claims/Reimbursements, etc.

- The role will act as a subject matter expert and will lead the development and implementation of processes and policies.

- Overall responsibility

Process Improvement:

- Identify and research innovative solutions to optimize systems and processes, focusing on increasing accuracy, efficiency, and cost-effectiveness.

Documentation Management:

- Ensure financial documentation and record-keeping are maintained systematically in accordance with funder requirements and organizational standards.

Performance Monitoring:

- Analyze and monitor the P2P process performance to identify areas for improvement and implement best practices across the organization.

Compliance Assurance:

- Ensure adherence to local and international procurement laws, including regulations on anti-bribery, anti-corruption, and trade.

Stakeholder Collaboration:

- Work closely with various departments to gather requirements, define process objectives, and develop purchasing plans that align with organizational goals.

Procurement:

- Refine and implement end-to-end procure-to-pay process vision/roadmap

- Monitor procure-to-pay process performance & identify opportunities for improvement

- Promote a process-oriented culture and promote best practices across the organisation.

- Ensure compliance with local and international procurement laws and regulations, including anti-bribery, anti-corruption, and trade laws.

- Lead the sourcing activities, including the bid/tender process based on the procurement category

- Collaborate with all stakeholders to gather requirements and define process objectives and purchasing plans

- Communicate well and build a rapport with different stakeholders to understand different team needs and provide the required support

- Implementing, and controlling contract and price negotiations to optimize costs

- Coordinate benchmarking processes to ensure requests align with procurement policies and procedures.

- Lead the negotiation process with suppliers during the Sourcing process

- Leverage digital procurement tools and automation to streamline the procure-to-pay process, improve efficiency, and reduce manual interventions.

- Coordination of the contract with responsible departments (treasury, legal, IP, data protection, accounting, technical and other specialists).

- Implementation of a database of all suppliers by their categories.

- Implementation of a database for contracts management

- Management and control of Vendor Master Data to proceed with payment.

- Maintain the Vendor Master Data/Updates/New Vendor Setup.

- Utilize data analytics and reporting tools to track procurement performance, vendor performance, identify cost-saving opportunities, and drive insights into procurement strategies.

Accounts Payable (AP):

- Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.

- Resolving purchase orders, reviewing contracts and invoices, analyzing discrepancies and documentation; and issuing purchase order amendments when required

- Charges expenses to cost centers by analyzing invoices, and contracts and liaising with the relevant stakeholders

- Verifies vendor accounts by reconciling monthly statements and related transactions.

- Follow up with requester/approver for invoice approvals

- Coordinating credit card payments and monitoring cost allocation to the respective cost centers

- Processing Staff & Vendors Reimbursements, ensuring it aligns with GBL

Policies and/or contractual requirements:

Travel Management:

- Overseeing team travel and accommodation bookings and ensuring they are compliant with our Travel Policy

- Implementing new systems to streamline the travel management process

- Suggest improvements to the Travel Policies and procedures

What should you be comfortable with?

- A dynamic environment with competing priorities.

- Working within a global team with shared responsibilities.

- Independently coordinating with coworkers to accomplish goals.

- Being resourceful in new environments and scenarios.

- Problem-solving in high-pressure environments.

Who are you?

Ideally you have:

- A Master's/Bachelor's Degree in accounting, finance or business administration

- 8+ years of work experience in the P2P domain, accounting, and financial management or a related field.

- Proficient in GST and TDS matters

- Excellent stakeholder management and communication skills

- Flexibility to work within different time zones

- Proficiency in computer skills; excellent MS office knowledge

- Experience in ERP software and procurement software (e.g. Coupa, Oracle, SAP Ariba etc)

Additionally:

- Work experience within a not-for-profit environment is a plus

- Experience working within an international team

- Chartered Accountant (CA) certification is a plus

- US taxation experience is a plus