IT Procurement Lead

The Heartfulness Institute is a not-for-profit organization that aims to promote spiritual evolution through practical and innovative approaches. With a broad range of resources to meet different levels and needs, the Institute offers meditation, relaxation, leadership, well-being, and lifestyle programs to individuals around the world.

Work Location: Kanha Shanti Vanam, Hyderabad

https://g.co/kgs/4EiMgu

Position Overview:

As the IT Procurement Lead, you will centralise hardware and software inventory management within our organisation. This role requires a keen eye for detail, excellent negotiation skills, and a proactive approach to vendor management. You will collaborate closely with internal stakeholders to ensure IT procurement processes align with organisational goals and budgetary requirements.

Key Responsibilities: 1. Inventory Management:

- Centralize and maintain accurate records of hardware and software inventory.

- Implement efficient tracking systems to monitor stock levels and ensure timely replenishment.

2. Vendor Management:

- Establish and maintain relationships with vendors to procure hardware and software products.

- Negotiate contracts, pricing, and vendor terms to secure favourable agreements.

- Evaluate vendor performance and ensure adherence to service level agreements (SLAs).

3. Sourcing and Procurement:

- Continuously evaluate market trends and identify cost savings and process improvement opportunities.

- Research and recommend new vendors or solutions to meet evolving business needs.

- Collaborate with IT Finance Manager and other stakeholders to obtain purchase budget approval.

4. Process Optimization:

- Streamline procurement processes to enhance efficiency and minimise lead times.

- Develop and implement best practices for procurement, inventory management, and vendor relationships.

5. Compliance and Risk Management:

- Ensure compliance with organisational policies, industry regulations, and legal requirements.

- Mitigate procurement risks by conducting thorough vendor assessments and due diligence.

6. Cross-Functional Collaboration:

- Work closely with IT Finance Manager, department heads, and other stakeholders to understand their procurement requirements and priorities.

- Communicate effectively with internal teams to coordinate procurement activities and address issues or concerns.

Qualifications:

- Bachelors degree in Business Administration, Supply Chain Management, or related field.

- Proven experience in IT procurement, vendor management, or supply chain management.

- Strong negotiation skills with a record of achieving cost savings and favourable contract terms.

- Excellent analytical and problem-solving abilities.

- Familiarity with procurement software and inventory management systems.

- Ability to multitask and prioritise tasks in a fast-paced environment.

- Exceptional communication and interpersonal skills.

Preferred Qualifications:

- Professional certification in procurement or supply chain management

- Experience working in a similar role within the IT industry.

- Knowledge of IT hardware and software products, licensing agreements, and industry trends.