Manager - Finance

On-site

Agency :

PivotRoots

Job Description Summary :

The Billing & Commercial Manager will be responsible for overseeing and managing the billing operations of the agency. This role ensures accurate and timely client invoicing, proper revenue recognition, and compliance with client contracts. The ideal candidate will streamline billing processes, resolve client billing queries, and work closely with cross-functional teams to ensure smooth financial operations.

Job Description :

Key Responsibilities:

Billing & Invoicing

Oversee end-to-end billing processes for all clients and projects.

Ensure accurate and timely generation of invoices in line with client contracts and agency policies.

Verify billing data, including client agreements, purchase orders, and project budgets.

Maintain and update billing templates, ensuring compliance with internal and client requirements.

Revenue Recognition & Reporting

Collaborate with the finance team to ensure proper revenue recognition for retainer, project-based, and performance-based billing structures.

Track and report on revenue, outstanding invoices, and collection statuses.

Reconcile billing discrepancies and address client queries promptly.

Client Communication & Coordination

Serve as the primary point of contact for client billing-related queries and escalations.

Work with account managers and client teams to ensure billing accuracy and resolve disputes.

Provide clients with detailed billing breakdowns and ensure adherence to payment terms.

Process Improvement & Compliance

Streamline billing processes and implement automation tools to improve efficiency.

Ensure compliance with financial regulations, tax requirements, and company policies.

Audit billing data regularly to identify and correct errors.

Team Leadership & Collaboration

Supervise billing team members, providing guidance and support as needed.

Work closely with finance, account management, and project teams to ensure alignment on billing timelines and accuracy.

Train team members on billing policies and procedures.

Required Qualifications:

Education: Bachelor s degree in Finance, Accounting, or a related field.

5- 8 years of experience in billing or finance operations, with a preference for experience in advertising, media, or creative industries.

Proficiency in financial and billing software (e.g., SAP, QuickBooks, or similar).

Skills & Competencies:

Strong understanding of billing structures, including retainers, project-based, and time/materials-based invoicing.

Excellent attention to detail and accuracy.

Strong analytical and problem-solving skills.

Proficiency in Excel and financial reporting tools.

Excellent communication and interpersonal skills for client interactions.

Preferred Experience:

Familiarity with advertising/media billing structures (retainer, project-based, performance-based).

Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual s ability to perform their job

Contract Type :

Permanent

Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual s ability to perform their job.