Home
Communities
Companies
- Companies
  
  Discover best places to work
- Compare Companies
  
  Compare & find best workplace
- Add Office Photos
  
  Bring your workplace to life
- Add Company Benefits
  
  Highlight your company's perks
Reviews
- Company reviews
  
  Read reviews for 6L+ companies
- Write a review
  
  Rate your former or current company
Salaries
- Browse salaries
  
  Discover salaries for 6L+ companies
- Salary calculator
  
  Calculate your take home salary
- Are you paid fairly?
  
  Check your market value
- Share your salary
  
  Help other jobseekers
- Gratuity calculator
  
  Check your gratuity amount
- HRA calculator
  
  Check how much of your HRA is tax-free
- Salary hike calculator
  
  Check your salary hike
Interviews
- Company interviews
  
  Read interviews for 40K+ companies
- Campus placements
  
  Interviews questions for 2K+ colleges
- Share interview questions
  
  Contribute your interview questions
Jobs
Awards

WINNERS AWAITED!
- ABECA 2025
  
  WINNERS AWAITED!
  
  AmbitionBox Employee Choice Awards - 4th Edition
- ABECA 2024
  
  AmbitionBox Employee Choice Awards - 3rd Edition
- AmbitionBox Best Places to Work 2022
  
  2nd Edition
- AmbitionBox Best Places to Work 2021
  
  1st Edition

Add office photos

Employer? Claim Account for FREE

HATCH

Compare

4.3

based on 29 Reviews

2 HATCH Jobs

EOI - Project Procurement Coordinator

Hatch

4.3

based on 29 Reviews

3-7 years

Gurgaon / Gurugram

1 vacancy

EOI - Project Procurement Coordinator

HATCH

posted 14d ago

Job Role Insights

Flexible timing

Key skills for the job

Proof Reading Mining Engineering PPC Publishing Project Delivery Project Procurement

+ 2 more

Job Description

1. Summary
Under supervision of the Project Procurement Manager, the Project Procurement Coordinator (PPC), is responsible for supporting the project procurement team by providing administrative and system support, and by coordinating the flow of the procurement documentation while ensuring the quality and integrity until publishing and archiving. In particular, PPC ensures the quality of documents by confirming that the right templates, numbering and attributes are used and that documents that need to be issued officially have been proofread.
Also, PPC acts as a liaison between engineering and procurement in coordination with document management team, which may also involve other functional groups and the client as well, to maximize efficiencies throughout the procurement lifecycle process by assisting the procurement team.

2. Key Responsibilities

Responsible for assisting the Project Procurement Manager and its Discipline leads to setup the procurement procedures, templates, and systems at any FEL phases, to be customized on a project basis

Setup access rights of project procurement member team into all Procurement Management Systems in coordination with the Document Control and the Corporate Systems supporting teams

Handle the various administrative assistance requested by the Project Procurement Manager and/or its Discipline leads, as follows:

Create and maintain up to date all project procurement procedure and template library in Document Management System for use

Provide support and guidance to team members regarding appropriate templates to be used, document naming with metadata, etc. as minimum requirements for utilization

Proofread and format all documents such as report, letter, internal memo, etc. prior to issue for review, approval and/or release

Ensure and monitor on a continuous basis appropriate project procurement filing in the Document Management System, up to the project handover requirements

Support procurement member teams in appropriate utilization of Procurement Management Systems such as Document Management System, Materials Management System, Contract Administration System, and corporate supplier database

Pre-Award stage:

Facilitate pre-award document flow from any project stakeholders through procurement for pre-award stage toward bidders via Document Management System on the Pre award Portal

Ensure potential bidders are registered in the corporate suppliers database (need to liaise with Materials Management iPasMP system team)

Proofread and format procurement documents and/or deliverables such as report, application for confidentiality agreement, request for prequalification, request for bid, etc.

Initiate on behalf of Contracts or Purchasing, a review and/or approval workflow of various pre-award documents such as confidentiality agreement, bidders list, commercial bid document, commercial bid analysis, recommendation to award, etc. using Document Management System

Initiate on behalf of Contracts or Purchasing, a release workflow for assembling of complete Package Bid document to be issued for Bid using Document Management System (Inquiry BCC feature)

Update Procurement Registers on an ongoing basis

Digitize duly filled out and signed Bid Opening Register, and distribute as per the Project Distribution Matrix

Post bid submissions on the Document Management System and make them available to project team members by managing the access rights.

Bid analysis stage:

Expedite and workflow the bid analysis and recommendation to award for approval

File approved documents on the Document Management System (with updated status)

Prepare the archiving of pre award deliverables.

Award stage:

Expedite and workflow contracts or purchase orders for internal approval and execution

Issue via Document Management System, approved contracts or purchase orders to the contractor/vendor for signature

Issue via Document Management System, final signed off contracts and purchase orders to the project team members and finalize archiving

Register commitments in procurement management systems when agreements are not generated from the procurement management systems to assist spend analysis

Post award stage:

Facilitate post-award commercial document flow from procurement to contractor and/or vendor via Document Management System on the Post award Portal

Record and maintain registers for the management of contracts and purchase orders

Expedite and workflow contracts change orders and purchase order revisions for approval

Proofread, format and file of all required documentation produced by the procurement team (letters, memos, minutes, payment certificates, financial reports, shop visit report, release note, certificates, etc.)

Support Contract and Purchase order closeouts (maintaining registers, flagging required actions to the Contract Administrator or Purchasing Agent, compiling completion certificates, guarantee releases, etc. and the routing for approval, auditing of files and archiving).

3. Qualifications and Experience
Essential