Secretary/Office Manager/Assistant

we are looking for a professional and welcoming Secretary/Office Manager or Assitant

Role & responsibilities

• Office visits: Greet and assist visitors in a courteous and professional manner. Manage the office, ensuring it is clean and welcoming with all necessary stationery and marketing materials (e.g. pens, forms and brochures etc).
• Communication: Answer and direct incoming phone calls, taking accurate messages as needed. Process emails arriving at a company's general email address. Handle incoming and outgoing mail and packages including dealing with courier services and registering mail.
• Maintenance and Management: Communicate with all services of the business and to ensure the smooth functioning of office facility and address any issues promptly. Supervise cleaning service to ensure office cleanliness. Receive and dispatch deliveries.
• Office supply management: Manage office supplies and keep inventory of stock.
• Documents management: Execute various documents, letters, mails etc.
• Support with other staff with administrative tasks and projects as needed.
• Perform other clerical duties such as filing, photocopying, transcribing, mailing etc.

Preferred candidate profile

1. Strong organizational and time management skills;

2. Ability to multitask with the ability to prioritize tasks;

3. Excellent verbal and written communication skills in English to liaise effectively with clients, vendors, and employees;

4. Fluency with Internet and MS Office tools;