Executive Secretary To Principal

Role & responsibilities includes but not limited to

Administrative Support to the Principal:

• Assist the Principal in scheduling appointments, meetings and school events.
• Provide administrative support in preparing reports, presentations and other documentation.
• Serve as the first point of contact for all correspondence directed to the Principals office, ensuring prompt responses.
• Draft, review and proofread letters, emails, circulars and official communications for internal and external stakeholders.

CBSE Compliance & Portal Management:

• Manage and update CBSE portals (SARAS, OASIS, SQUAFF, SAFAL, etc.) to ensure compliance with CBSE requirements and timelines.
• Handle online submissions related to affiliation, inspection, student registrations and academic performance.
• Ensure timely responses to CBSE notifications and implementation of their guidelines within the school framework.

Documentation & Records Management:

• Maintain accurate and up-to-date records of student and staff files, ensuring compliance with CBSE and institutional requirements.
• Organize and archive documentation such as CBSE circulars, school circulars, notices and inspection reports.
• Prepare and maintain official records, including student performance data, staff evaluation reports and other critical documents.

Coordination & Communication:

• Act as the liaison between the Principal, staff, students and parents to ensure smooth communication and effective conflict resolution.
• Coordinate with teaching and administrative staff to streamline day to-day school operations.
• Disseminate important information from the Principals office to relevant stakeholders, including students, parents, and staff.

General Assistance to the Principal:

• Assist in managing the Principals calendar and provide reminders for deadlines, meetings and appointments.
• Support the Principal in planning and executing school activities, events and projects.
• Help prioritize tasks and manage workload by providing insights and updates on ongoing projects and tasks.
• Handle confidential and sensitive matters with discretion and professionalism.

CBSE Functions & Circular Management:

• Monitor and implement instructions and updates from CBSE circulars, ensuring timely communication and compliance.
• Draft and circulate school circulars to students, staff and parents based on the Principals instructions.
• Stay updated with the latest CBSE policies and regulations to ensure seamless integration with school processes.

Email & Communication Management:

• Monitor and manage the Principals email inbox, prioritizing and flagging urgent matters.\
• Respond to routine inquiries on behalf of the Principal, maintaining a professional and courteous tone.
• Organize and archive email communications for easy access and reference.
• Event Coordination & Planning:
• Collaborate with the Principal to plan and organize school events, workshops and training sessions.
• Coordinate with staff and external vendors to ensure smooth execution of events.
• Provide logistical support during meetings, events, and inspections.

Operational Support:

• Assist in staff and student management, ensuring adherence to school policies.
• Handle parent queries and grievances effectively, escalating issues to the Principal when necessary.
• Support the administrative team in maintaining a harmonious and disciplined school environment.

Preferred candidate profile

• Excellent Communication Skills.
• Prior experience in school administration and CBSE-related processes.
• Knowledge of educational policies and standards.
• Female candidates are encouraged to apply.

Interested candidates kindly share your updated resume to careers@toprockglobal.com