Executive Assistant To Chief Executive Officer

General EA Roles & Responsibilities:

Support: Calendar and Meeting Management

• Maintain and manage the MD's calendar, ensuringefficient the scheduling of meetings, appointments, and travel.
  Knowledge of the World wide Time Zones is needed to fix the meetings between different time zones.
  o Coordinate and prepare materials for meetings, including agendas, reports, and presentations.
  o Attend meetings, take minutes, and ensure follow-up on action points. Communication and
  Correspondence:

Travel Coordination:, Administrative, Liaison Role:, Project Management:

• Act as the primary point of contact between the MD and internal/external stakeholders.
  o Draft, review, and manage all incoming and outgoing communications (emails, letters, reports) on behalf of the CXO
  o Screen and prioritize communication, ensuring important messages are responded to promptly.
  o Plan and organise domestic and international travel, including flights, accommodation, transportation, and itineraries.
  o Keep a rack of Passports, Visas, and their validities and keep the reminders for the renewals
  o Ensure all travel arrangements are cost-effective and align with the CXO`s preferences.
  Manage confidential documents and sensitive information with a high level of discretion.
  Handle various administrative tasks, such as filing, document , and expense reports.
  Assist in project coordination, research tasks, and reporting as needed.
  
• To-Dos: 1). To track the Credit card Bills 2). To track Airtel Bill . 3). To track LIC premium Payments. 4). To track of
  Medical Insurance policies with HR. 5). To Keep a track of Home Internet.
  o Serve as a bridge for smooth communication between the CXO and other executives, staff, and external parties.
  o Facilitate cross-functional communication to ensure timely execution of business priorities.
  o Build and maintain relationships with key internal and external stakeholders.
  o Assist the CXO in managing special projects, tracking deadlines, and ensuring deliverables are met.
  o Coordinate with other departments to ensure that assigned projects align with organizational goals.
• Event Planning: o Organise company events, board meetings, and executive
  off-sites.
  Keep track of recurring & important events and Birthdays and remind the CXO in advance to plan
  - Strong communication and interpersonal abilities
  - Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and other office software & Good Typing speed with accuracy.
  - High level of attention to detail and accuracy.
  - Ability to handle sensitive and confidential information with discretion.
  Skills: - Excellent multitasking abilities and capacity to work under
  pressure.- Good Analytical skills and Great Memory.
  - Good at Time Management. Being Proactive.
  - Ability to take risks and taking decisions to save time in critical tasks.
  Ability to offer solutions to problems.
  Additional
  Requirements: - Ability to work flexible hours, as needed, to accommodate the
  MD/CXO schedule.
  •- Strong understanding of corporate structure and operations.•- Experience in managing complex travel and meeting
  arrangements.
  •- Familiarity with project management tools is a plus.
  This role requires a high degree of professionalism and the ability to
  manage multiple tasks in a fast-paced environment.
  Working Conditions: The Executive Assistant must be adaptable, work well under
  pressure, and demonstrate a proactive approach to problem solving.
• Language Preferences: English, Hindi. Knowing local language Telugu also helps.