Executive Assistant

Job Description: Executive Assistant

Salary: ₹30,000 per month
Experience: 1-5 years
Departments: Botany, Chemistry, Chemical Engineering, Electrical Engineering, B.Sc. Zoology, Environmental Science, Biochemistry, Electrical Engineering

Key Responsibilities:

1. Administrative Support:
   
• Assist in scheduling meetings, appointments, and handling correspondence on behalf of executives or department heads.
• Coordinate meetings, prepare agendas, take minutes, and track actionable items.
• Maintain records, databases, and ensure timely filing of documentation related to various scientific and technical departments.
2. Coordination Across Departments:
   
• Act as a liaison between departments (such as chemistry, electrical engineering, etc.) and ensure smooth communication.
• Follow up on cross-functional tasks between departments to ensure timely completion.
• Handle requests for information, documents, and project updates from various departments.
3. Project Assistance:
   
• Support in the execution of departmental projects by helping track progress, preparing reports, and ensuring that deadlines are met.
• Work on data entry, document processing, and assisting in research work when required by scientific teams.
4. Documentation and Reporting:
   
• Prepare and maintain various reports, presentations, and documents as required.
• Assist in drafting correspondence, memos, and reports for internal and external communication.
5. Event Planning:
   
• Help in organizing departmental seminars, conferences, and workshops.
• Arrange logistics for both in-house and external events.
6. Technical Support:
   
• Depending on the department (e.g., chemistry, botany, etc.), assist in laboratory or field research coordination by supporting documentation, procurement, and other technical needs.
• Maintain and manage inventory of departmental tools, equipment, or samples.

Required Skills:

• Strong organizational skills with the ability to multitask.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Excellent communication skills (written and verbal).
• Familiarity with scientific terminology in fields like chemistry, botany, or related disciplines.
• Ability to work with diverse teams and handle sensitive information with discretion.

Qualifications:

• Bachelor's Degree in Botany, Chemistry, Chemical Engineering, Electrical Engineering, B.Sc. Zoology, Environmental Science, or Biochemistry.
• Experience in a similar role for 1-5 years preferred.

This role involves a mix of administrative and coordination work with a technical focus based on the department assigned.