Chief of staff (COS) (Immediate Requirement)

Chief of Staff (COS) Gem Edible Oils Pvt Ltd.

Location: Tamil Nadu, India

Reporting to: Executive Director (Karthick)

Role Overview:

This role is for a highly capable, independent, and strategic professional who can own and execute key projects across multiple functionsproduct, marketing, operations, finance, HR, and sales.

As the right-hand person to the Executive Director,.

✅ Take ownership of high-impact projects from start to finish.

✅ Be the single point of contact for execution—coordinating with teams, external vendors, and stakeholders.

✅ Reduce the ED’s involvement in execution by handling the groundwork and only looping them in for key decisions.

✅ Solve problems, manage priorities, and ensure smooth execution of initiatives across the company.

This is not an Executive Assistant (EA) role. This is a leadership and execution role where you will be responsible for making things happen, proactively identifying challenges, and ensuring that the ED can focus on high-level strategy and decision-making without getting bogged down in operational tasks.

Key Responsibilities:

1. End-to-End Project Execution

• Take ownership of key initiatives—whether it’s launching a new product, improving operations, or driving a marketing campaign.
• Work with creatives, manufacturers, agencies, suppliers, and internal teams to execute projects from start to finish.
• Identify obstacles and ensure timely completion of projects with minimal involvement from the ED.
• Ensure high-quality output by coordinating with vendors (e.g., label manufacturers, packaging designers, marketing agencies).

2. Business Operations & Cross-Functional Coordination

• Act as a bridge between departments (marketing, sales, product, finance, and HR) to ensure smooth execution.
• Ensure the right people are involved at the right time to prevent delays and confusion.
• Set up processes that improve efficiency and reduce dependency on the ED for day-to-day tasks.
• Keep an eye on operational gaps and inefficiencies and proactively implement solutions.

3. Founder’s Right-Hand & Key Meetings

• Prepare and shadow the ED during key meetings, ensuring action items are executed afterward.
• Follow up on strategic tasks, ensuring accountability across teams.
• Represent the ED in meetings and decision-making when required.
• Manage vendor negotiations, external partnerships, and agreements to streamline decision-making.

4. Market Research & Business Growth

• Track market trends, competitor movements, and industry insights to inform business decisions.
• Research and recommend strategic opportunities for expansion and innovation.
• Support in new product launches, packaging innovations, and strategic growth initiatives.

5. Performance Tracking & Execution Ownership

• Set up and track key performance indicators (KPIs) for the sales team.
• Ensure teams are delivering results and projects are moving forward on time.
• Identify and remove hurdles that are slowing down progress.

Key Requirements:

Experience & Skills

• Strong business acumen and execution skills—able to run projects independently with minimal guidance.
• Experience working in a fast-paced, high-growth environment (FMCG, Consumer Goods, Manufacturing).
• Ability to break down complex tasks, delegate effectively, and ensure execution.
• Strong problem-solving skills—can anticipate complications and solve them before they escalate.
• Highly organized and detail-oriented, capable of handling multiple projects simultaneously.
• Excellent communication and negotiation skills, able to handle vendors, external stakeholders, and internal teams effectively.

Mindset & Cultural Fit

• Extreme ownership – You take full responsibility for outcomes, not just tasks.
• Proactive & self-starter – You don’t wait for instructions; you find problems and solve them.
• Hands-on operator – You’re not just a strategist; you get things done.
• High EQ and people skills – You can work with different teams, align interests, and keep everyone on track.
• Work with speed & efficiency – You value execution and results over unnecessary discussions.