Assistant /Deputy Manager

Role & responsibilities

Job Description

• Assisting manager for overall operational delivery of the exhibition.
• Assist the Operations Director and managers with administrative tasks and ad-hoc duties.
• Coordination and follow up with vendors for quotes and deliverable and report to the Operations Director/manager.
• Following the documentation process, Like Tendering, Quote comparison, Preparing Work order/Agreements updating in system and process defined by organization.
• Source vendors, assist manager in negotiate contracts, and nurture relationships with venues and contractors.
• Co-Ordination with Event teams, sales, marketing, and other departments to guarantee complete information flow.
• Co-ordination and planning for overall all exhibition services - from transport, housekeeping catering to security - ensuring flawless execution.
• Co-ordination with design team for Floorplan, graphics, and special structure.
• Co-ordination with venue for overall show requirement and adherence of venue rules and restrictions.
• Agency Tie-ups Planning / Co-ordination for Security/ Housekeeping/ Safety /Permissions/ Manpower/ Insurance/Communication PA System, Intercom, Internet kiosks/ Transport/ Catering/ Additional Facilities & Amenities/ Appointment of a reputed Clearing & Forwarding Agent/Electricity Planning/Co-ordination for Power requirement & Generators
• Be actively involved in the build-up, open days, and breakdown of exhibitions.
• Post-show analysis: Analyse past events and implement insights for continuous improvement.

Preferred candidate profile

• Understanding of Exhibition Infrastructure Know-How of Stalls System / Structures / Air-conditioning etc
• Production: Complete Technical Knowledge for Printing, Signages, Offset Printing.

• The candidate must possess good communication skills (both written and oral) and negotiation skills.
• MS Office

Perks and benefits