Document Management Specialist

Job Description Summary The Project Document Controller to manage project documentation deliverables by providing comprehensive document control and management system. Candidate defines and implements a document control process based on Grid Solutions rules and policies and customized for the project as per contractual requirement covering the review publishing storage and use of technical documentation supported by the Document Management System (DMS). The Candidate owns and maintains the Project Master Document List which is the governing instrument for the process. Candidate is the single point of contact with customer for contractual technical document transmittal.
Candidate works in close cooperation with all engineering teams Project Managers and Project Engineering Managers as well as customer representatives and external partners subcontractors and suppliers.

Job Description

Major Responsibilities :

- Ensures the daily documentation workflows between the involved parties as needed by using the dedicated Document Management Systems (Windchill Product Life Cycle Management (PLM) System and Customer Portal like Aconex EcoDoc Share Point etc. )

- Compiling information to produce Operations & Maintenance (O&M) Manuals.

- Supports the engineering team for specific tasks such as Master Document List (MDL) updates progress reports dedicated checks of issues.

- Knowledge of how the work of the document control team integrates with other project teams and contributes to the project.

- Will work according the overall and project related document quality checklists compliant to company and project quality procedures & accurate quality records.

- EHS: Execute with zero accident and without damage to the environment

Qualification / Requirements:

o Most suitable candidates will possess an any graduate except Arts and Commerce with 3-4 years experience in EPC sector.

o Submit documents to customer & check that submission status is integrated (for information/approval).

o Track customer comments and answers along with document resubmission.

o Manage customer return status of project documentation within the Document Management System.

o Prepare transmittal with defined deliverables list & submission dates.

o Record all necessary document receipts.

o This role requires experience in documentation handling and related software systems.

o Significant and relevant experience in documentation management on large projects (volume of thousands of documents)

o Completed studies in a technical field general knowledge of engineering technical terms and understanding of engineering processes.

o Proficiency in the following software: Microsoft Office package (Word Excel) CAD/AUTOCAD (basic level) Adobe Acrobat Professional or similar

o MACRO creation / modification (awareness of Visual Basic)

o Quality oriented Structured and organized attention to detail time management skills.

o Good communication skills fluency in English and fluency in other language (French German) will add value in the role.

o Ability to grasp complex processes and structures.

Additional Information