Executive Assistant

Job Overview:

We are seeking a highly organized and experienced Executive Assistant to provide comprehensive support to the Director of our pharmaceutical manufacturing company. The ideal candidate will be a proactive problem-solver with exceptional communication and interpersonal skills, capable of managing a demanding workload in a fast-paced environment.

Key Responsibilities:

• Manage the Director's schedule: Coordinate internal and external meetings, appointments, and travel arrangements, ensuring efficient time management and prioritizing critical engagements.
• Facilitate seamless communication: Screen and direct phone calls, emails, and correspondence; draft and prepare presentations, reports, and other documents as required.
• Maintain confidentiality: Handle sensitive information with discretion and professionalism, ensuring the utmost privacy in all matters pertaining to the Director and the company.
• Coordinate meetings and events: Plan and organize meetings, conferences, and other events, including logistics, agendas, and materials.
• Provide administrative support: Manage expenses, process invoices, maintain filing systems, and perform other administrative tasks as needed.
• Serve as a liaison: Act as a point of contact between the Director and internal/external stakeholders, including employees and clients.

Qualifications:

• Bachelor's degree in Business Administration or a related field preferred.
• Past experience as an Executive Assistant or in a similar administrative role.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) & G-Suite.
• Ability to work independently and as part of a team.

Key Competencies:

• Leadership and influence
• Strategic thinking
• Communication and interpersonal skills
• Problem-solving and decision-making