Event Coordinator

Key Responsibilities:

• Event Planning & Execution: Organize and execute events for seniors, including educational sessions, recreational activities, health events, field trips, and tours.
• Tour Coordination: Plan group tours, managing transportation, meals, venues, and accommodations, focusing on comfort and accessibility.
• Logistics Management: Handle event logistics like transportation, venue selection, catering, and any special needs for seniors.
• Vendor Relations: Collaborate with vendors for transportation, catering, entertainment, and healthcare services.
• Safety & Accessibility: Ensure events are senior-friendly, focusing on safety, accessibility, and comfort.
• Client & Family Interaction: Communicate with clients, families, and caregivers, addressing needs and providing updates.
• Budget Management: Manage event budgets, estimate costs, negotiate, and track expenses.
• On-Site Supervision: Oversee event operations, assist guests, and supervise staff/volunteers.
• Community Engagement: Build relationships with local partners and businesses for event support.
• Post-Event Evaluation: Collect feedback and assess events for future improvements.

Skills & Qualifications:

• Experience: 3+ years in event coordination, preferably in elder care or healthcare.
• Education: Degree in Event Management, Hospitality, Healthcare Admin, or similar field preferred.
• Empathy & Communication: Strong interpersonal skills to engage with seniors and families.
• Organizational Skills: Ability to manage multiple events and details.
• Problem-Solving: Quick decision-making in resolving issues.
• Attention to Detail: Ensure logistics and accessibility meet seniors' needs.
• Technology Proficiency: Familiar with Microsoft Office, event planning software, and digital tools.
• Physical Stamina: Able to assist with setup, breakdown, and event supervision.