Head of Accounts(BO)

Job Title: Head of Accounts(BO)

Job Description:

The Head of Accounts(BO) is a position reporting directly to the Accounts Manager of EFS Logistics. Supports accounts department by filing documents, reconciling statements, managing credits, preparing vendor payment schedules, and doing other accounts-related work.

Responsibilities:

• Lead the accounting team (AP, AR) and ensure that all customers in the company are systematically followed up with accurate Statements of Accounts (SOA). This includes managing timely collections based on customer dues and payment schedules, reporting any variations to the Accounts Manager, and ensuring that account reconciliations are conducted in line with received payments and relevant documentation.
• Manage cash flow by proactively obtaining the payables report for the upcoming month and coordinating with Accounts Receivable (AR), Accounts Payable (AP), bookkeeping, audit, and operations teams to ensure smooth and efficient departmental operations.
• Ensure to creation of clear payment schedules for the upcoming month and communicate these schedules effectively with both the AP and AR teams to facilitate smooth operations and accurate reporting.
• Approve day-to-day payment requests from the operations team after verifying necessary documents and checking the ageing and outstanding balances in customer accounts.
• Ensure all AP and accounts are reconciled every month and verify that all balances match the records of customers and vendors.
• Coordinate with AP and AR teams to obtain balance confirmations from customers and vendors, ensuring accuracy in account records.
• Pays vendors by monitoring discount opportunities; scheduling and preparing SOP;
• Maintains accounting ledgers by verifying and posting account transactions and Verifies vendor accounts by reconciling monthly statements and related transactions.
• Providing Salesmen their respective Customer Balance Due Report/Ageing report, twice a month.
• Balance confirmation, from each Customer/Agent, twice a year.
• Asset confirmation from all staff once a year and Prepare a List of Monthly Expected Receivables and Prepare payment schedules for Monthly Bills, Vendor payments, staff payrolls and allowances
• Negotiate credit periods with agents or vendors as per requirement and need • Verifying staff commission-related documentation.
• Providing necessary supporting docs as requested by customers during follow-up in coordination with operations/sales and ensuring these are submitted in the shortest possible time.
• AR and AP ageing analysis and reporting to the accounts manager.
• Propose process improvement changes to the Accounts Manager as necessary.

Requirements:

• Should know end-to-end accounting.
• Must have experience in Internal Auditing.
• Should know in the closing of accounts.
• Must have knowledge and previous experience in the reconciliation of accounts.
• Should have previous experience in both Accounts payable and Receivable.
• Good Communication in English and Arabic language reading is an added advantage.
• Microsoft Excel and Microsoft Outlook.
• Middle East Experience would be an advantage.
• Experience in Logistics Management is an added advantage.

Qualification:

• B.Com CA or M.Com with 7+ years of experience in Accounting.