Front Desk Executive

Position Overview: We are seeking a professional and personable Front Desk Executive to serve as the first point of contact for visitors and clients at our Pune office. This role is pivotal in creating a welcoming environment and ensuring the smooth operation of daily administrative tasks.

Key Responsibilities:

• Reception Duties: Greet and welcome visitors, clients, and employees in a courteous and professional manner.
• Communication Management: Answer incoming calls, direct them to the appropriate departments, and take messages as necessary.
• Scheduling: Manage appointments, meetings, and conference room bookings.
• Mail Handling: Receive, sort, and distribute incoming mail and packages; prepare outgoing mail.
• Administrative Support: Assist with filing, data entry, and maintaining office records.
• Office Supplies: Monitor and replenish office supplies to ensure uninterrupted operations.
• Visitor Management: Maintain a log of visitors and ensure security protocols are followed.
• Additional Tasks: Perform other administrative duties as assigned by management.

Qualifications:

Education:

• High school diploma or equivalent; a bachelor's degree in hospitality, business administration, or a related field is preferred.

Experience:

• Minimum of 2 years of experience in a front desk or receptionist role, preferably in a corporate environment.

Skills:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong verbal and written communication skills in English.
• Excellent interpersonal and customer service abilities.
• Strong organizational and multitasking skills.
• Ability to handle sensitive information with discretion.
• Basic knowledge of office equipment (e.g., printers, scanners).

Working Hours: Monday to Friday, 9:00 AM to 6:00 PM.

Application Process:

Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and experience to [email address]. Please include "Front Desk Executive Application" in the subject line.