Document Controller

Role & responsibilities

• Responsible for compilation of Project documents and preparation of Quality Dossier documentations like Vendor Data Book / Manufacturing Record Book / Manufacturers Data Report / Engineering Dossier / As Built documents / Operation & Maintenance Manuals etc in the electronic & physical forms through Electronic Document Management System in strict compliance with established Internal Procedures / Work Instructions, Client Procedures / Protocols.
• Compilation of the applicable Project Documentation from Start of Engineering phase to end of Erection/ Commissioning / Handover / Final Acceptance phase like Requests for Information, Design notes, Sketches, CAD drawings, 3D Models, Reports, Specifications, Tender documents, Contract documents, Delivery Programme, Technical Submittals, Commissioning data, Operation & Maintenance Manuals , Health & Safety Information documents etc.
• Ensuring the accuracy and timeliness of the documents being compiled / updated in the portals / servers.
• Responsible in maintaining confidentiality of documents handled.
• Manages in real time documents in the Project Document Databases / Folders / Hard copy Binders as applicable.
• Responsible for co-ordination, collaboration and version control allocation for project documentation compilation.
• Filing, updating and co-ordination of documents to enable easy access by all authorised stakeholders and for auditing purposes.
• Responsible for generating system-based reports on a regular and ad-hoc basis as required.
• Regularly issue communication status.
• Liaise with other functional team members in India and UK to ensure document control requirements are being met and additional needs are mutually understood.
• Regular periodic backup (electronic copy) & archiving documents as per established procedure.
• Comply with the Information Security Management System (ISMS) requirements regarding the documentation handled.

Preferred candidate profile

• 4 6 years experience involved in preparation submission – approval of Quality Dossier / Vendor Data Book / Manufacturing Data record / Manufacturing Record Book / Operation & Maintenance Manuals/ similar document in line with Organisation / Client Protocols – both Electronic / Hard copy binders..
• Experience in any Construction Industry Document Management preferably Structural construction Industry will be an added advantage.