Personal Assistant To Managing Director

Key Responsibilities

• Calendar and Schedule Management: Organize and maintain the Directors calendar, schedule appointments, and prioritize meetings. Ensure the Director is fully prepared for meetings and events.
• Communication Management: Screen phone calls, emails, and other communications, responding when appropriate or redirecting to the relevant department or team member.
• Meeting Coordination: Arrange and coordinate meetings, both internal and external, including booking meeting rooms, preparing agendas, taking minutes, and ensuring follow-up actions are completed.
• Travel Arrangements: Organize domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Document Preparation and Filing: Prepare reports, presentations, and other documents as needed. Ensure all documents and files are organized and easily accessible.
• Confidentiality Management: Handle sensitive and confidential information with discretion and professionalism.
• Task Management: Assist the Director with day-to-day tasks, prioritizing urgent matters and ensuring deadlines are met.
• Project Support: Provide administrative support for various projects, including tracking progress and assisting with coordination between departments.
• Personal Assistance: Occasionally assist with personal tasks or errands as requested by the Director.

Skills & Qualifications

• Education: A high school diploma or equivalent; a college degree is a plus.
• Experience: Minimum of 3 years of experience in an administrative or executive assistant role, ideally supporting senior-level management.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and other office productivity tools. Familiarity with calendar and scheduling software (e.g., Microsoft Outlook, Google Calendar).
• Communication: Strong written and verbal communication skills. Ability to interact professionally with internal and external stakeholders.
• Time Management: Excellent organizational and multitasking skills with the ability to manage competing priorities.
• Problem-Solving: Strong analytical and problem-solving abilities to resolve issues quickly and efficiently.
• Attention to Detail: High attention to detail, ensuring accuracy in all aspects of work, from scheduling to document preparation.
• Discretion and Confidentiality: Ability to handle sensitive information with discretion and professionalism.
• Interpersonal Skills: Strong interpersonal skills with a positive attitude and the ability to work well within a team.
• Additional:- Able to drive 4 wheeler/2 wheeler.Role & responsibilities