Executive Accounts Payable

Job Summary

This role is part of Accounting Services, which includes Accounts Receivables, Accounts Payables, GSA, and financial transactions. The Executive Accounts Payable (P2P) is responsible for executing and overseeing day-to-day Procure-to-Pay (P2P) operations, ensuring accurate invoice processing, payment verification, and compliance with financial policies and regulatory standards.

As a key contributor to the accounting function, this role ensures efficient vendor invoice processing, financial transaction accuracy, and supplier query resolution, maintaining smooth P2P cycle operations. The Executive collaborates closely with Senior Executives, Team Leads, suppliers, and cross-functional teams to drive process excellence, operational efficiency, and continuous improvement initiatives.

Key Responsibilities:

Procure-to-Pay (P2P) Operations & Financial Processing

• Perform daily P2P operations, ensuring seamless execution of accounts payable tasks.
• Ensure timely and accurate processing of vendor invoices in the system.
• Maintain accurate transaction records for reporting and audit purposes.
• Verify and audit invoices to ensure compliance with internal financial policies and payment guidelines.
• Download invoices from supplier portals and SharePoint for processing.
• Monitor and track invoices in the system to reflect real-time processing status.
• Ensure proper documentation for each invoice and payment.
• Review and approve reimbursement requests.
• Escalate unresolved supplier invoice issues and discrepancies to the appropriate teams.

Service Delivery & Compliance

• Adhere to SLAs, KPIs, and turnaround times (TATs) for transaction processing.
• Ensure compliance with P2P policies, internal controls, and regulatory requirements.
• Maintain strong relationships with group company counterparts and suppliers to ensure smooth operations.
• Coordinate with enablement and support functions to resolve operational challenges.
• Maintain audit readiness and proper record-keeping for all P2P transactions.
• Participate in daily huddle meetings to align on tasks, priorities, and issue resolution.

Supplier & Stakeholder Engagement

• Address and resolve supplier/vendor queries in coordination with the front office.
• Maintain professional communication with internal and external stakeholders.
• Coordinate with vendors and onshore teams to resolve discrepancies.

Transition Responsibilities

• Participate in Knowledge Transfer (KT) sessions and assist in documenting processes.
• Ensure compliance with transition timelines and governance requirements.
• Collaborate with the transition team to identify and resolve operational gaps.

Process Improvement & Development

• Identify areas for process optimization and contribute to automation initiatives.
• Suggest improvements to enhance operational efficiency and financial controls.
• Stay updated on industry best practices and compliance requirements.

Key Outputs / Measurable Deliverables:

• Accuracy & Timeliness in invoice processing and financial transactions.
• Effective resolution of supplier/vendor queries.
• Adherence to SLAs, KPIs, compliance, and process guidelines.
• Strong collaboration with internal & external stakeholders.
• Proactive identification and resolution of process gaps.

Technical & Skill-Based Competencies:

Educational Qualifications

• Graduate/Postgraduate in Commerce.
• Basic MS Office Certifications

Technical Skills

• Preferable experience in the shipping industry.
• Basic knowledge of Geography (Continents, Countries & Ports).
• Proficiency in MS Excel for financial data handling.
• Experience in BPO/Outsourcing business (preferred).
• Minimum 3 years of relevant experience in accounts payable operations.
• Willingness to work in shifts as per business requirements.
• Experience in SAP /ERP is preferred

Compensation

As per industry standards.

* Job Location : Hyderabad, Kondapur
* Payroll: MOL IT (MOL Group)
* Job Type: Fulltime Permanent position

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Best Regards,

Sneha Jha

HRD