Bid Analyst

Job Description:

Junior Bid Analyst

Position Overview:

We are seeking a detail-oriented and proactive Junior Bid Analyst to join our business development team. The Junior Bid Analyst will play a crucial role in supporting the bid process by identifying potential Information Technology bids over various portals and other resources, analyzing bid/tender requirements, gathering data, and ensuring the delivery of high-quality and compliant proposals. This role is ideal for someone with strong analytical skills, attention to detail, and a desire to grow in the field of bid and proposal management.

Key Responsibilities:

Bid Search and Opportunity Identification:

• Monitor and search for relevant bid opportunities on government, public sector, and private sector procurement portals.
• Identify and evaluate potential RFPs, RFIs, and tenders based on the companys capabilities, target markets, and strategic goals.
• Maintain a database of open opportunities and track deadlines to ensure timely decision-making.
• Liaise with internal teams to determine the feasibility of pursuing identified opportunities.

Bid Analysis and Compliance:

• Analyze tender documents (RFPs, RFIs, RFQs) to identify key requirements, compliance criteria, and submission deadlines.
• Create compliance matrices and ensure all proposal components meet client specifications.

Data Collection and Research:

• Gather and analyze data on clients, competitors, and industry trends to inform bid strategies.
• Work closely with internal teams to collect and validate information required for proposals.

Proposal Support:

• Assist in drafting, formatting, and proofreading proposal documents to ensure clarity and accuracy.
• Coordinate with bid managers and subject matter experts (SMEs) to gather technical and non-technical inputs.

Bid Coordination:

• Maintain bid trackers and monitor progress to ensure timely submission of proposals.
• Schedule and participate in bid-related meetings, including kickoff sessions, reviews, and debriefs.

Content Management:

• Organize and maintain a repository of bid content, templates, case studies, and other reusable materials.
• Ensure version control and consistency in proposal documentation.

Reporting and Metrics:

• Track bid outcomes and compile reports on success rates, lessons learned, and areas for improvement.
• Analyze bid performance data to identify trends and recommend enhancements to the bid process.

Qualifications and Skills:

Education and Experience:

• Bachelor’s degree in Business Administration, Communications, Data Analysis, or a related field.
• Prior 2-3 years’ experience in bid analysis
• Prior experience in data analysis is a plus.

Analytical Skills:

• Strong ability to analyze tender requirements, identify key details, and synthesize information effectively.
• Proficiency in creating compliance matrices and interpreting bid criteria.

Technical Proficiency:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with bid management tools is desirable.
• Familiarity with data analysis tools (e.g., Excel, Power BI) is an advantage.

Communication and Writing:

• Excellent written and verbal communication skills, with attention to detail in writing and proofreading.
• Ability to translate technical information into clear and concise language.

Organizational Skills:

• Strong time management and organizational skills, with the ability to handle multiple bids simultaneously.
• Detail-oriented with a commitment to meeting deadlines and quality standards.

Preferred Skills:

• Knowledge of public sector or government procurement processes.
• Familiarity with industry regulations and compliance frameworks.
• Experience with proposal tools (e.g., RFPIO, Loopio) or customer relationship management (CRM) systems is a plus.

How to Apply:

• Submit your resume and a cover letter.

Join our team and contribute to the success of winning projects with your analytical and organizational expertise!