Project Management Analyst, AS

The position sits within the Business Management team of the Programme Management Office (PMO) of DWS Technology. The Programme Management Office is the information hub for projects and programmes and involves tracking/reporting, assurance/quality control, information management, financial tracking, risk/issue tracking, change control, support and knowledge management/learning.

Your key responsibilities

Vendor & Resource Management:

• Create Purchase requisitions in Ariba software
• Timely follow-up with approvers to get the Purchase order created
• Monitor timely invoice processing
• Support hiring managers with activities related to position management in the Workday tool e.g., raise headcount positions, add requisitions to positions globally and cross-divisionally, action tasks linked to new position requests
• Manage Workday entries for hiring managers
• Onboarding activities including new joiner set up, hardware requests and building access
• Support Project PMO team with resource forecasting in project management tool (Clarity)
• Support capacity management activities
• Support resource and vendor management activities including raising purchase orders and invoice reconciliations.

Reporting & MIS

• Support automation of reports linked to resource management
• Support the wider team to prepare all materials for Investment Governance and Risk Change Portfolio Management
• Monitoring and reporting on progress of the resource onboarding to key stakeholders and managing the pipeline
• Extract reporting from dbDataCore/dbClarity/Workday to check accuracy and completeness of programme and resource related data

Your skills and experience

• Overall at least 5-10 years of relevant experience
• Experience working as part of a globally distributed team
• Flexibility, ability to plan and organise, attention to detail, self-starter
• Strong analytical and problem-solving abilities
• Ability to demonstrate strong written, verbal communication and presentation skills to all levels of seniority and disciplines within the organisation
• Ability to integrate well into a team and build relationships with senior stakeholders
• Capable of handling different important tasks simultaneously, with ability to challenge & prioritize
• Good to have proficiency in MS Excel and PowerPoint and other MS Office suite products
• Preferred to have skills of Qlik sense/view, Tableau, Confluence, VBA Macros,

Education | Certification (Recommended):

• Bachelor Degree from an accredited college or university
• Understanding of finance and accounting

Technical Competencies:

• Experience and knowledge of Ariba system is a must
• Good knowledge of the MS Office Suite, in particular strong knowledge of Excel and PowerPoint
• Experience of using PPM and project management tools (e.g. Clarity / MS Project / Project Server)

Business Competencies:

• Communication - Experienced
• Financial Management - Basic
• Industry Knowledge Experienced
• Project Management - Basic