Personal Assistant

Role Description

Deutsche Bank PB Central COO Global Admin Team/ Personal Assistant

You will be part of Global Admin Mumbai Team and will require hands-on admin support to onshore Managing Directors (MDs) which includes calendar management, travel and expenses etc. along with providing local admin support

What we'll offer you:

As part of our flexible scheme, here are just some of the benefits that youll enjoy

• Best in class leave policy
• Gender neutral parental leaves
• 100% reimbursement under child care assistance benefit (gender neutral)
• Flexible working arrangements
• Sponsorship for Industry relevant certifications and education
• Employee Assistance Program for you and your family members
• Comprehensive Hospitalization Insurance for you and your dependents
• Accident and Term life Insurance
• Complementary Health screening for 35 yrs. and above

Your key responsibilities

• Acting as an owner and the first point of contact to coordinate tasks and admin activities for the MDs including: Managing calendars - scheduling meetings & appointments incl. global events e.g. Townhalls, OneIPB events, Connect sessions, Online team engagement events etc.
• Handle travel bookings (including visa, forex, flight, cab, hotel etc) and expenses
• Liaise with relevant stakeholders to ensure accurate compilation of documents, actions tracking and follow-ups
• Arrange and organize events for People engagement topics e.g. Knowledge sharing sessions, Team building events, Senior leadership meetings etc.
• Assist with local admin tasks
• Maintain email distribution lists, staff communications, email broadcasts
• Raise purchase orders for stationery, office equipment (headsets, laptops), licenses, employee welfare items and others

Your skills and experience

• Previous experience in administrative assistant preferably supporting senior stakeholders i.e. Managing Directors / Directors in onshore locations
• Post Graduation degree level (Business Administration) or equivalent qualification
• A self-starter with strong analytical skills
• Excellent interpersonal & communication skills, with the ability to create presentations and reports
• Strong organizational and planning skills
• Excellent spreadsheet and/or basic database skills (data matching, data entry, basic reporting)
• Knowledge of the banking and financial sectors

How we'll support you:

• Training and development to help you excel in your career
• Flexible working to assist you balance your personal priorities
• Coaching and support from experts in your team
• A culture of continuous learning to aid progression
• A range of flexible benefits that you can tailor to suit your needs