Purchase Coordinator - Administration Mumbai Location

Job Description: Purchase Coordinator

Role Overview:

Why you should work with us:

You will get to work with highly qualified and dynamic team members passionate about changing India's import and Export business. We consider, each employee a Damati Leader, and stand for the happiness and success of everyone. Regular team meetups and development conversations.

Key Responsibilities:

Purchase Order Management:

• Coordinate with suppliers to ensure timely delivery of goods and materials.
• Prepare, track, and manage purchase orders for production and inventory needs.
• Ensure all purchase orders align with company requirements and budget constraints.

Payment Follow-ups & Vendor Management:

• Follow up rigorously on payments, ensuring timely and accurate settlements.
• Maintain strong, professional relationships with vendors, ensuring clear and firm communication on payment schedules and any issues.
• Act as the primary point of contact for vendor inquiries, resolving any discrepancies or delays in a firm, professional manner.

Administrative Support & Coordination:

• Handle general administrative tasks related to purchasing and procurement.
• Maintain accurate and up-to-date records of purchase orders, payments, and vendor communications.
• Assist with data entry, filing, and other clerical duties related to procurement operations

Communication & Coordination:

• Be assertive and confident when communicating with suppliers and internal teams, ensuring all points are clearly understood.
• Handle communications regarding overdue payments, purchase orders, and any other procurement issues firmly and effectively on behalf of the company.

Excel & Reporting:

• Use Excel to manage and track data related to purchase orders, payments, inventory levels, and vendor performance.
• Generate regular reports on procurement activities, payment status, and material inventory.

Qualifications:

• 2-3 years of experience in purchase coordination, procurement, or an administrative role.
• Strong follow-up skills with a firm, assertive approach to communication.
• Proficient in Excel and basic data management.
• Excellent verbal and written communication skills.
• Ability to handle pressure, prioritize tasks, and resolve conflicts.
• Experience in manufacturing or a similar industry is a plus.