Opening-Executive-Time & Attendance-Daimler India Commercial Vehicles

Time office management is crucial for businesses to ensure efficient tracking of employee attendance, working hours, and related administrative tasks. 

*Responsibilities for Internal Candidates

IR - Time Office Management:

Attendance Data Management:

• Collect swipe data from the Atrak team and send it to the ESS team for reflection in ESS.
• Validate attendance records and send reminder emails to employees to address attendance deviations.
• Track long absenteeism and notify HRBPs.

Shift and Schedule Management:

• Assign shift schedules, shift groups, and flexi shift patterns.
• Ensure swipe readers and kiosks function properly at all locations.

Employee Database Updates:

• Add new blue-collar joiners and delete exiting employees in Atrak.
• Add bank account numbers for new joiners & communicate to relevant stakeholders.

Employee Support:

• To address 100% of queries from blue collar employees efficiently and as per process.
• Manage LWOP (Leave Without Pay) and cancellations.

Leave Management:

• Create and validate leave entitlements, C-off entitlements, and leave applications.
• Update location-wise holiday lists.
• Maintain employees' leave balances as per the leave policy.
• Credit special leave for medical and other cases.
• Prepare leave actualization reports for all employees across locations.
• Provide LWOP payroll input.

Payroll & Social Security Input:

• Validate attendance and provide shift allowances for eligible employees.
• Track attendance of temporary employees and interns for payroll input.
• Provide leave encashment and leave actualization data to the payroll team.
• Bridge with payroll team & facilitate employee queries related to pay slip & tax sheet. 
• Facilitate for the registration & coverage to applicable social security schemes ESI, EPF, GMC, GPA, GTLI & WC etc., by providing appropriate input to Insurance team

HR and Technical Support:

• Track confirmation reports in HRWT and support technical issues, filing in employee records.
• Provide inputs for maintaining the applicable statutory records, furnishing returns & facilitate during inspections. 
• Ensure smooth exit formalities by verifying employee leave balance and professional qualifications and clearing dues.

Data Interpretation and Reporting:

• Interpret time, attendance & leave, for MIS requirements.
• Send union members' attendance to the IR team daily.
• Provide man-hours data to the safety team monthly, pre and post cutoff.

3rd party Attendance Management

• Hiring & Deletion of 3rd party vendor & their resources to the tool. 
• Allocation of access reader based on work location in DICV. 
• Extracting monthly attendance report & furnishing to relevant stakeholders - user/3rd party vendor SPOC/F&C etc., 
• MIS requirements. 

Additional Support:

• Support union elections and events like Ayudha Pooja and Diwali distribution (both shifts).
• Operate a medical insurance helpdesk for dependent addition (inside the shop floor).

*Qualifications for Internal Candidates

A graduate or MBA with 7 to 9 years of experience in a unionized manufacturing organization