Administrator - Global Master Data

Business Unit:

Cubic Corporation

Company Details:

When you join Cubic, you become part of a company that creates and delivers technology solutions in transportation to make people s lives easier by simplifying their daily journeys, and defense capabilities to help promote mission success and safety for those who serve their nation. Led by our talented teams around the world, Cubic is committed to solving global issues through innovation and service to our customers and partners.

We have a top-tier portfolio of businesses, including Cubic Transportation Systems (CTS) and Cubic Defense (CD). Explore more on Cubic.com.

Job Details:

Job Summary: Maintains the SAP Vendor Master and Customer Master data globally, including enforcing all policies and adherence to all internal and fraud controls. This position typically works under minimal supervision and direction.

This is a Night Shift role (6:30 PM- 3:30 AM)

Essential Job Duties and Responsibilities:

• Maintains AP vendors and AR customer set-ups in SAP, including all additions, changes, and blocks.
• Responsible for independently validating all vendor payment updates and banking verbally with the 3rd parties as part of the internal and fraud controls, partnering with regional finance contacts for vendors outside the US if support needed. Escalates exceptions to management, as needed.
• Ensures all policies and internal controls are adhered to, as well as all forms are completed, approved, and supported, including approvals for any terms or payment exceptions.
• Completes the AP 1099 IRS reporting process for US taxes, extracting all data, formatting it, and processing through the 3rd party system (Sovos) for printing and mailing.
• Responsible for managing the customer and vendor master ticket processes, including meeting SLA timeframes and report of statuses of open items weekly.
• Maintains all customer and vendor forms for changes needed, publishing any updates on the IT Ticket website.
• Answers all internal and external inquires around customer and vendor master data set-up.
• Audits the vendor master system for quality on W-9 data, set-up, and clean-up of duplicate or obsolete vendors.
• Audits the customer master system to eliminate duplicate accounts for the same customer.
• Partners with Concur team to ensure employee vendors for expense reimbursement set-up for payment.
• Works special projects as delegated, including transitioning existing check customers and vendors to electronic payment methods, testing of system upgrades and enhancements, etc.
• Maintains the customer tax exemption database and set up.
• Collaborates with other Cubic departments (Procurement, Sales, Business Development, Finance) to ensure optimal process design and process effectiveness.

Minimum Job Requirements:

• Four year degree, or equivalent, plus a minimum of 4-6 years of accounting and finance experience with at least two years in Master Data.
• Must be fluent if Microsoft Office, including Word and Excel, as well as Adobe. SAP or another large ERP system experience preferred.
• Working knowledge of internal controls financial systems and fraud control processes (similar to SOX).
• Ability to follow verbal and written instructions. Should have excellent written and verbal communication skills.
• Able to prioritize and complete tasks and work under deadlines.
• Ability to work for extended periods on a personal computer.
• Ability to work independently, requiring minimal direction.
• Ability to work flexible hours as needed to meet international time zones.
• This is a Night Shift Role (6:30 PM- 3:30 AM)

The description provided above is not intended to be an exhaustive list of all job duties, responsibilities and requirements. Duties, responsibilities and requirements may change over time and according to business need.

Worker Type:

Employee