Project Coordinator Intern

Job Role: Project Coordinator

Job Description

We are seeking a detail-oriented and proactive Project Coordinator to support the efficient execution of projects and business-as-usual (BAU) operations. The ideal candidate will act as a critical link between stakeholders and project leadership, ensuring smooth communication, meticulous follow-ups, and organized project workflows. This role is pivotal to enabling senior leaders to focus on strategic priorities by managing essential coordination and administrative tasks effectively.

Key Responsibilities

1. Coordination and Communication:

• Organize and facilitate project meetings, stand-ups, and stakeholder interactions to ensure alignment on deliverables, timelines, and objectives.
• Prepare communication materials, project updates, and reports to keep stakeholders informed of progress and milestones.
• Act as the first point of contact for stakeholders regarding basic project-related queries and updates.

2. Issue Tracking and Resolution:

• Monitor, track, and document project issues, ensuring timely follow-up and resolution for BAU and other projects.
• Maintain issue logs and provide regular status updates to project leadership.

3. Administrative and Operational Support:

• Coordinate follow-ups for critical tasks such as legal agreement sign-offs, purchase order (PO) creation, invoice submissions, and payment processing.
• Collaborate with internal teams and external vendors to ensure all operational requirements are completed accurately and on time.

4. Stakeholder Engagement:

• Build strong relationships with project stakeholders to foster effective collaboration and address their needs promptly.
• Assist in managing stakeholder expectations by providing consistent updates on project progress and priorities.

5. Reporting and Documentation:

• Maintain project documentation, meeting minutes, and action items to ensure transparency and accountability.
• Support the preparation of presentations and reports for senior management and other stakeholders.

Required Skills and Qualifications

Educational Background:

• Graduate in any field.

Professional Experience:

• 12 years of experience in project coordination, project management, or a similar role.

Skills and Competencies:

• Project Coordination: Ability to organize and manage multiple tasks, priorities, and deadlines.
• Communication: Excellent verbal and written communication skills for clear and concise updates and reports.
• Stakeholder Management: Strong interpersonal skills to engage effectively with diverse stakeholders.
• Problem-Solving: Proactive approach to identifying issues and driving resolutions.
• Attention to Detail: Strong organizational skills to track follow-ups, agreements, and payment processes accurately.
• Technical Proficiency: Familiarity with MS Office Suite (Excel, Word, PowerPoint).