Admin Officer

Name of Organization

Collectives of Integrated Livelihood Initiatives (CInI) (CInI is an associate organization of Tata Trusts)

No. of openings

One (1)

Highest Qualification

Post Graduate degree in Operation Management

Desired Experience

3 5 years of experience in similar role in a reputed organization

Nature of Employment

Fixed Term Contract

Designation

Admin Officer

Department

Support Function

Location

HO, Jamshedpur, Jharkhand

About CInI :

Collectives for Integrated Livelihood Initiatives CInI (CInI is an associate organization of Tata Trusts), a resource organization working for food and livelihood security of tribal communities living in the Central Indian tribal belt. This region cuts across states of West Bengal, Orissa, Jharkhand, Chattisgarh, Madhya Pradesh, Gujarat, Maharashtra and South Rajasthan. The key thematic intervention areas of CInI include Food Security, Water resource Development, Micro-Finance, Community Based Institutions, and Forest Based Livelihoods. CInI works in partnership with 25 civil society organizations to reach over 450,000 households across the region. It works to develop the project clusters as strong demonstration sites for comprehensive tribal development. CInI provides technical backstopping, programme development and management support, knowledge management and coordination support. Set up in 2007, CInI has a team of 320+ professionals. CInI is presently executing a focused programme Mission 2020 Lakhpati Kisan: Smart Villages’ which aims at making nearly one lakh tribal households ‘Lakhpati’ in an irreversible and sustainable manner.

For more details Ref: www.cinicell.org

Brief Job Description :

• Responsible to ensure all administrative support at HO that includes inventory controls (Stationery, office supplies, toiletries, pantry items) and ordering new supplies
• Overseeing the day-to-day activities of administrative assistants and ensuring up-keep the cleanliness of the premises.
• Responsible to manage all Head Office central events, annual retreat of support functions and on-site board meetings (as & when required).
• Responsible to ensure logistics includes bookings of hotel, hiring of vehicle for delegates visiting HO.
• Responsible to facilitate booking of flight tickets with approval of ED. Book railway tickets for HO and centrally coordinated events.
• Responsible to coordinate all centrally managed Procurement (assets/supplies) and execute rate contracts with travel agencies, stationery suppliers, hotels at Jamshedpur to strengthen the system and deliver prompt services.
• Responsible to maintain the logbook / register for Issuing PO/WO/letter numbers for all centrally managed procurements and correspondence.
• Responsible for periodic physical verification of assets at Jamshedpur and other centrally managed locations and reconcile with FAR.
• Responsible for safe-keeping assets at Jamshedpur
• Contracting with maintenance companies to fix or replace broken office furniture and fixtures.
• Responsible for renewal of insurance of assets and office premises, and on a periodically share list of newly acquired assets with insurer for inclusion in policy coverage.
• Responsible to identify surplus and non-functional assets for disposal following the SoP.
• Ensure inward and outward registers are maintained and update on real-time with details of all documents/correspondence coming to and dispatched from HO.