Travel Desk Associate

Key Responsibilities/Job Description for a Admirative Assistant

About the firm

Citrin Cooperman is seeking an Administrative Assistant for the firm's India office. We are a growing, nationally recognized full-service accounting, tax, and consulting firm with over 1,700 employees and 17 offices. The firm was founded in 1979 by Joel Cooperman and Niles Citrin and today is the 22nd largest accounting and consulting firm in the United States, and 4th among mid-Atlantic firms. Our daily mission is to help our clients "focus on what counts." We're driven to meet this mission by our passion for providing clients with an objective viewpoint and insightful advice on whatever challenges they bring to the table. The India office in Ahmedabad started in 2016 and is one of the biggest CPA firms in Gujarat as on date.

Requirements:

• Bachelors or Master’s degree in any domain
• Strong Microsoft Excel and Outlook skills
• Strong technology skills, must be able to learn new systems quickly
• Strong organizational skills
• Excellent Communication and Negotiation Skills
• Strong teamwork skills
• Strong ability to multitask and work on multiple projects at once
• Excellent interpersonal and communication skills is a must
• Must be able to work in a fast paced, high-volume environment
• Ability to exercise discretion and maintain confidentiality
• Fluency in English (written and spoken)

Job Description:

Responsibilities Includes, but not Limited to:

• Regular follow-ups with various vendors and with employees for various tasks
• Maintain petty cash and office expenses
• To prepare weekly and monthly visitors report and maintain entire visitor management system data
• Organizing events, induction programs, Birthday celebrations, Annual day celebration and Festival celebration
• Supervise cafeteria operations, coordinating with vendors
• Manage and block meeting rooms and training rooms as required, maintain cleanliness, arrange necessary stationeries
• To maintain attendance records for housekeeping staff
• Organize special lunches/dinners for teams on their request from the contracted vendors
• Submitting the bills to finance received by vendor for their food arrangements for processing payments
• To make travel & hotel reservations
• To prepare MIS, Achievements and Issues report for the month
• Co-ordination with multiple departments / vendors for smooth functioning of work related to the Office
• Keeping record of important documents in files including letters, invitations, dates of meeting
• Look after admin facility including maintaining cleanliness and day to day operations
• Responsible for the sourcing and purchasing of office consumables and office equipment’s, generating savings through research and purchase of the most cost-effective equipment’s.
• Any other administrative work related to the office and employees

Compensation and other benefits:

• Salary:

Commensurate with Industry standards.

• Other Benefits:

Provident Fund, Gratuity, Medical Insurance, Group Personal Accident Insurance, and other employment benefits depending on the position

• Industry:
• Location:

Accounting / Finance

Ahmedabad

• Functional Area:

Admin

• Role:

Administrative Assistant