Deputy Manager Stores

Role & responsibilities

­­­ ­­­­­­­­­­­­­­­­­­­Operation Control and Monitoring:

• Oversee the purchase, receipt, storage, dispensing, and accounting of packaging and raw materials.
• Coordinate all Pharma Stores activities with factory management and relevant department heads.
• Brief team leaders on daily issues or problems.
• Monitor overall sanitation and hygiene of Pharma Stores.
• Maintain and upgrade the department, premises, and equipment.
• Ensure online entry, retention, and destruction of records as per SOP.
• Manage non-moving clearance.
• Handle, store, and clear rejected materials.
• Advise on revisions in movement and storage methods.
• Control and handle damaged containers.
• Comply with legislation for acquisition, storage, consumption, and destruction of controlled substances.
• Ensure compliance with Excise rules.
• Ensure compliance with legislation for clearance of finished goods from the unit.
• Perform necessary calibrations and maintain records.
• Report, evaluate, investigate, and record warehouse-related deviations.
• Contribute to the effectiveness of the quality system, including compiling and reporting metrics such as OOS, OOT, and deviations.
• Participate in investigations and review quality-related complaints and returned materials.
• Maintain premises and equipment and keep records.
• Evaluate proposed changes in product, process, or equipment and their impact.
• Ensure new and modified facilities and equipment are qualified.
• Handle discrepancies during receipt of materials and manage approved, rejected, and quarantined materials/products.
• Maintain accountability of material stock in SAP.
• Ensure the use of approved transporters for transportation.
• Periodically monitor materials due for retest and notify QC for retesting/reanalysis.
• Receive materials from manufacturers/suppliers and store them with proper identification and segregation.
• Issue materials to production and dispatch finished goods.
• Operate the PRAMAAN, Cip-Dox, SAP, e-Track (Barcode), Trackwise, Regulatory Surveillance Management System (RSMS), and Learning Management System based on roles and rights provided.
• Perform any other assignments allocated by the department head.

Planning:

• Handle planning, administration, and general management issues, overseeing work organized by team leaders.
• Coordinate with planning, export coordination, production, purchase, quality assurance, quality control, and other departments for effective functioning of the Packaging Material section.
• Keep stock control systems up-to-date and plan future capacity requirements.
• Advise on supply and inventory aspects in the planning of new products and facilities.

Cost Control:

• Determine quantities required to maintain desired inventory levels of all materials and methods of inventory maintenance and control.

Good Manufacturing Practices:

• Follow current Good Manufacturing Practice (cGMP).
• Check and monitor cleanliness, maintenance, and upkeep of the department and premises.
• Make concurrent entries of all operations/activities.
• Ensure line clearance during batch/product changeover for dispensing activities.
• Ensure correct status labelling for materials, accessories, and equipment.
• Designate and monitor storage conditions for materials and products.

Safety:

• Ensure safe working conditions on the shop floor for personnel and materials, adhering to the companys Environment Health and Safety policy.
• Strictly adhere to Environment Health and Safety regulations.
• Develop, plan, coordinate, and direct safety activities to ensure employee engagement, regulatory compliance, and implementation of the EHS management system to protect human health and the environment.
• Ensure the safety of employees, contract workers, visitors, and the nearby community.

Training:

• Conduct training for staff and workmen in the section (scheduled training, training on changes, miscellaneous).

Administrative:

• Supervise and allocate duties to officers and workmen in the section.
• Coordinate with other sections and departments.
• Maintain discipline in the section.

Others:

• Perform any other duties allocated from time to time.
• Protect products and materials against spillage and deterioration.
• Discuss the days work with the department head.
• Take action during utility failures.

Preferred candidate profile

Any candidate with a B.sc(Chemistry)/M.sc (Chemistry)/B.Pharm/M.Pharm with 5+ years of pharma stores experience.