Project / Program PMO Analyst

The Project / Program PMO Analyst partners with Project/Program Manager for the successful delivery of their projects / programs adhering to Project Delivery Framework (PDF). The activities of the PMO Analyst are centralized around budget management including cost trend analysis, support related to resource planning, monitoring and controlling project execution, project reporting and project assurance.

• Understand the Project Delivery Framework (PDF) and how to apply both Waterfall and Agile project delivery methodologies within the framework.
• Understand the key elements required to set up an IT project and work closely with PMs and other parties to ensure smooth set up. Ensure PDF compliance through setting up appropriate repositories and data entries, maintaining quality data, and making sure that required project artifacts are created, reviewed and approved.
• Work with project managers to build project plans and maintain plans, schedules, and resource allocation throughout the life cycle of projects.
• Produce project reports and ensure that status reporting is fit for purpose, complete, timely, accurate, and communicated effectively.
• Capture risk based on the inputs from PMs, monitors and track risks and issues.
• Project Assurance: Examine project documentation/data for completeness and accuracy.
• Effectively use tools like Microsoft Office (Word, Excel, PowerPoint, SharePoint, MS Project on need basis, Service Now and Power BIs) and required templates to create and manage project deliverables.

Required qualifications to be successful in this role

Project / Program Finance :

• Create Project Financial Cost Tracker based on inputs from PM
• Monthly update and track the Project Financial Cost tracker based on Spotfire Reports
• Forecasting and LE Variances check (including in Service Now Tool)
• Time writing Follow-up with Project Team
• Create and manage PR/POs
• Follow-up on payments, approvals, accruals and reclass
• Manage follow-up and validate Invoices (based on PMs inputs)

Project / Program Governance & Administration:

• Project Setup :
• Setup new Projects / create child projects as per inputs from PM (in Service Now)
• SharePoint setup for new Projects (GDR, Working Folder and FRST), maintain and provide access rights to all the required project resources
• Request for WBSE creation and follow-ups with finance teams

Project Monitoring, Controlling and Reporting:

• Weekly Status Report, Monthly Status Report, Quarterly Status Report (based on Project / Program requirements)
• Provide support on contingency based risk assessment
• Support project change request impacting triple constraints of a project (Scope, Schedule and Cost). Maintain project change logs in service now.
• Support PMs to maintain project schedule in Service Now
• Monthly Project Assurance checks (complaint to PDF framework)
• Assist in creation of project finance decks through information from Service Now required for Steering Committee meetings
• Support Program Communications by creating and maintaining Distribution Lists (DLs)
• Plan on a Page (POAP)

Project Closure:

• Final Project Assurance checks (complaint to PDF framework including lessons learnt)
• Update FRST
• SG6 Finance Sign-off and WBSe closure

Program and Project Staffing:

• Raise Resource Requests in Service Now and ensure allocation.
• On-boarding and Off-Boarding of project resources.