Accounts Payable Associate

Job Description Responsibilities Invoice Processing and Payment Management Process high volume invoices including processing, approvals and timely payment Ensure Adherence to the established policies, procedures, and controls. Performing 3-way match where appropriate ,to ensure invoices PO and receiving documents all reconcile appropriately. Monitor invoice approval workflows and resolve and exceptions or discrepancies. Review payment terms, prioritise payments and co-ordinate with vendors for prompt resolution of payment related issues. Vendor Management -Manage Vendor relationships, including onboarding new vendors and maintaining vendor master data. Verify and approve all new requests/changes to the agreed business processes and policies whilst maintaining high levels of understanding, quality and accuracy Ensure all requests contain the appropriate supporting documentation and comply with policies before they are updated into the system. Effectively communicate with vendors to validate the data from the documents provided address inquiries if any. Process Improvement Identify opportunities for process improvements within the accounts payable function. Develop and implement initiatives to enhance efficiency, accuracy, and productivity. Streamline workflows and leverage automation tools to optimise invoice processing and payment cycles Team Leadership and Development: Supervise and mentor accounts payable team providing guidance and support Assign Tasks set performance goals and conduct regular performance evaluations Foster a collaborative and positive work environment promoting professional growth and development Financial Reporting and Analysis Prepare Periodic reports and analysis related to AP highlighting key metrics and tends Assist in month end year end closing activities Collaborate with the finance team to ensure accurate and timely financial reporting Compliance and Audit Ensure compliance with company policies, procedures and regulatory requirements. Support internal and external audits by providing requested documentation and explanations. Assist in implementing controls and measures to mitigate risks and maintain data integrity Knowledge and Experience Proven experience in Accounts Payable roles with a minimum of 5 years of experience Excellent written, verbal communication skills with the ability to effectively simplify policies and regulations Ability to assess customer service issues, determine proper course of action and respond rapidly to requests. Excellent analytical and problem-solving skills with a keen eye for details Capacity to identify process- improvement opportunities and implement effective solutions. Ability to build and maintain positive relationships with vendors, internal stakeholders and auditors. Ability to work independently manage multiple priorities and meet deadlines in a fast-paced environment Excellent Organizational skills to ensure timely and accurate processing of financial transactions. Proficiency and technical aptitude with MS PowerPoint, Excel and ERP systems ( Oracle and Service Now) Schedule This role offers work from home flexibility of one day per week.