Receptionist

Role & responsibilities

• Front Desk Management:
  
• Greet and welcome visitors, clients, and potential buyers in a courteous and professional manner.
• Answer and direct phone calls, take messages, and respond to inquiries about properties and services.
• Ensure a positive first impression by maintaining a clean and organized reception area.

• Appointment Scheduling:
  
• Schedule property showings, meetings, and appointments for real estate agents and clients.
• Keep track of agent calendars and ensure timely follow-up on scheduled appointments.

• Administrative Support:
  
• Assist with daily office operations, including managing incoming and outgoing mail, emails, and correspondence.
• Support real estate agents with administrative tasks such as preparing documents, contracts, and presentations.
• Maintain and organize property listings, client files, and office records.

• Technology Management:
  
• Utilize office software and real estate management systems to schedule appointments, update listings, and track client information.
• Ensure that all communication and documentation are properly recorded and filed.

• Office Coordination:
  
• Order office supplies and maintain inventory levels for the front desk area.
• Coordinate with vendors for maintenance and office-related needs.
• Assist in organizing office events, meetings, and conferences when necessary.

Preferred candidate profile

• Strong communication and interpersonal skills
• Time management and organizational abilities
• Proactive and problem-solving mindset.