Accounts Executive -Finance & Commercials

Role & responsibilities

Accounting:

AR:

• Timely raising of invoices to clients
• Timely accounting of collections/fees receipts.
• Preparing AR ageing reports and do follow-up with BDM and clients to ensure timely collections.
• Performing periodic Customer account reconciliations.
• Ensuring compliance with organization policies and applicable statutory laws while discharging AR functions.
• Timely renewal of agreements with clients.
• Credit Policy Adherence and recording & reporting of deviations.
• Reporting on Receivables and analysis to control the overdue.
• Reporting overdue & sticky debts on timely manner.
• Training new team members.
• Accounting and reconciliation of TDS.
• Accounting, Compliance and reconciliation of GST.

AP:

• Checking with Budgets, taking Necessary approvals and raising Purchase orders with the selected vendors.
• Releasing advances as per organization policy and adjusting the same while settling vendor bills.
• Timely accounting of vendor bills and processing payment.
• Keeping track of all payments and expenditures, including approval notes, purchase orders, invoices, statements, etc.
• Maintaining historical records as per applicable laws.
• Keeping track of employee advances, submission of bills and reimbursements.
• Perform Vendor and bank accounts reconciliation.
• Maintain petty cash accounts and log all outgoing disbursements.
• Ensure timely renewal of vendor agreements.
• Payment of all applicable taxes as per the due dates.
• Ensure to follow all the policies, and procedures laid down for AP.
• Month end and Year end closing of financial records.
• Maintaining Fixed asset register, safeguarding the relevant documents like warranty/Guarantee cards, working depreciation etc.
• Ensure compliance with applicable laws and regulations.
• Helps in preparing budgets for approval and monitors spending to adhere to the budget.
• Prepare the variance analysis and timely report to management.