Accounts Executive

Detailed Key Responsibility Area

1. Revenue - Into Plane Services & Business Support Services

a. Billing of Into Plane Service - advance and month end.

b. Billing of Business Support Services - Manpower, Security Expenses, Travelling Expenses, Vendors Payment Expenses, Leave Encashment, Telephone expenses and Cash cards Expenses.

c. Preparing business support salary and other annexures for invoicing on monthly basis.

d. Booking of all the sales entries of ITP & BSS in Tally on monthly basis.

e. Preparation of E-invoicing for post booking & approval of entries in Tally by Finance Head.

f. Sharing invoices to all locations for creation of Purchase order for Manpower, Security Expenses, Travelling Expenses, Vendors Payment Expenses, Leave Encashment, Telephone Expenses and Cash cards Expenses.

g. Collection of Purchase Orders from all Business Support Services Locations.

h. Uploading of Purchase Order and Invoices to BPCL online portal (BPEC) & HPCL Portal.

i. Entry of advices payments in Tally Software received from BPEC.

j. Rectification of accounting entries in Tally.

2. Revenue - Debtor ageing/reconciliations & follow up with locations

a. Solving of query related to billing for different locations & parties like BPCL, HPCL, RIL & others.

b. Reminders and follow up for pending receivables via mails and calls.

c. Preparation of debtors ageing report on fortnightly basis.

d. Reconciliation of accounts receivable.

3. GST & Scrap Sales Accounting

a. TDS and GST TDS receivable entry in Tally on a monthly basis.

b. Filing of GSTR1 for 6 states on monthly basis.

c. Scrap sales invoicing & posting of entries thereof in Tally.

4. Payment & Document Verification in Bank Portal (Occasional)

a. Verifying and approving the uploaded payments in the banking portal with the supporting documents.

5. Other Routine Work

a. Checking & verifying of in-principal approval to facilitate Finance Head.

b. Assisting Finance Head in any other work, as and when assigned.

c. Coordination with accounts executive at other locations.

d. Responsible for all Intercompany billing & booking in Tally on quarterly basis.

e. Checking of cash card expenses and approving the entry in Tally (Reimbursable Locations).

f. Assisting the Finance Head during Statutory and Internal Audits.

Preferred candidate profile - B.com, M.com, CA intermediate