Shipping Operations Executive ( Tanker)

PRIOR VESSEL ARRIVAL

1) Reciprocation Thanks Message to the principals who have appointed AGS as agents, viz.
Owners or Charterers or Ship Managers, etc. for appointing AGS as their agents via PAM.

2) Co-ordinating with Master / Owner for getting required pre-arrival information for completing
inward / outward clearance.

3) Giving ETA notices on daily basis to Shippers / Receivers / Terminal / Charterers under copy
to Master / Owner via PAM.

4) To update vessels berthing prospects on daily basis to Shipper /Receiver / Owner / Charterer
/ Master via telephone calls, WApp, email, (in coordination with team leader) via PAM.
Telephone call to Master / Ship to be avoided, unless in an emergency.

5) Prompt reporting to immediate superior regarding Technical issues and latest update of
vessels.

6) Monitor vessel IGM (SAM) / VCN. Check if all documents are submitted to Port / Customs.

7) Obtain from Branch offices IGM (SAM) information (Number / Date) via E-mail / WApp, and
convey to concerned parties, viz. Port / Owners, Charterers, Receivers.

8) Updating information in PAMS (in-house SOFTWARE).

POST VESSEL ARRIVAL:

Prior Berthing / Commencement of Operations

1) Upon receiving NOR message from The Master, and as per instructions from Charterers /
Owners, Tender Notice of Readiness (NOR) to Receivers / Shippers / Terminal under copy to
Charterers / Owners upon arrival OR when vessel is ready in all respects to load / discharge as
per relevant charter party via PAM.

2) Obtain exclusive berthing prospects (finalized in the daily berthing meeting) in order to all
concerned informed suitably via PAM.

3) Provide all necessary information to Master for smooth berthing of vessel.

4) Keep all concerned informed re Berthing, Connections, Load/Discharge Rate,
Commencement of Loading / Discharging Operations via PAM.

5) If cargo to be discharged against OBL, then check with Boarding staff the OBL is carried prior
departing from the office premises to vessel.

6) Updating vessel log during loading / discharging / any other operation and sending it to
Receivers / Shippers /Terminal / Charterer / Owners as instructed by person in-charge for
agency appointment via PAM.

7) In case of vessel sailing on EDP, to issue Original Bill(s) of Lading on behalf of Master /
Owners, basis authorization from Master / Owners, in consultation with Manager / Sr.
Manager.

8) Coordinating with our Branch (operations) for obtaining all the latest operational information
regarding vessel loading / discharging etc.

9) Contacting boarding officer from respective Branch, for getting entire information in order to
keep all concerned timely informed.

10)Obtain cargo figures every three hours, analyse the info from branches in unique standard
format & via WApp and send same to all concerned via PAM.

11)Coordinate for all services that have been ordered promptly reporting the successful
completion of assigned tasks to clients.

12)Ensure that quotations for desired services are sent promptly by DA Dept.

13)Check with DA if vessel can be sailed out and no pending dues.

14)Promulgate the SOF of the vessel with ALL concerned parties and ensure all inputs from all parties are incorporated with other interested parties informed / concur.

• After completion of operations

1) Obtain Cargo Operation Documents from branches in prescribed standard format.

2) After completion of loading / discharging operations, to send cargo operation documents to
all concerned as required, via PAM.

3) Monitoring Services to be provided to ships

• After Sailing of Vessel

1) Ensure to enter ATD in PAMS, followed by Thanks Message to The Master / Owners via PAM.

Preparing PST file after vessels sailing for our future records.

2) Preparing PST file after vessels sailing for our future records.

• Miscellaneous BUT Important:

1) Reciprocate with Manager / Sr. Manager regarding training required, if any, WRT assigned agency jobs.

2) Polish basic communication skills both speaking and writing by the Operation / Retrieving Staff.

3) Continuous learning of new / related activities to improve understanding of entire Agency business for self-development vis-à-vis for companies gain.

4) A visit to ship / port / branch in order to understand entire vessel operations to help oneself for ably visualising the terminology used in daily communication as well as have the knowledge of what it means, i.e., LOA, Beam, GRT, NRT, Fenders, EOSP, Mooring / Un-mooring, First Line In/Out, All-Fast, Cast Off, NOC, IGM, EGM, PC, etc.

5) PAM training.

ETA Notices / NOR / Any Updates - may also be sent to Brokers, if instructed by Owners and/or Charterers.

• Any unusual or un-common matter (b/down, shortage. Damage, PSC, et al) to be immediately escalated to concerned HOD / VP.

Note : Eligible candidates meeting above requirements can also send their cv on admin@atlanticglobalshipping.com.