Office Administration Executive

Job Title: Executive – Office Administration
Job Summary:
We are seeking a proactive and detail-oriented Executive to assist with the smooth running of our office operations. The role spans a wide range of administrative tasks, supporting day-to-day activities, managing records, coordinating events, and liaising with internal and external stakeholders.
Key Responsibilities:

• Assist in organizing office operations and maintaining efficient processes.
• Manage daily communication and correspondence for the office and office-bearers.
• Handle digital and physical records, ensuring accuracy and regular backups.
• Coordinate meetings, appointments, and administrative schedules.
• Maintain and update membership databases, including tracking renewals.
• Support office facilities management, including repair, maintenance, and asset documentation.
• Collaborate with marketing teams for communications and mailers.
• Assist in event planning and execution for programs like DISHA, Public Procurement, and the CPO Forum.
• Provide administrative support for education programs, including exams, certificates, and query resolution.
• Monitor office costs and assist in budget preparation.

Qualifications & Skills:

• 3-4 years of experience in office administration or a similar role.
• Proficiency in MS Office and knowledge of office equipment.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to multitask and work under pressure.
• Team player with a problem-solving attitude.

Preferred Attributes:

• Experience with membership-based organizations or event coordination is a plus.
• Basic knowledge of related administration and reporting.