Society Manager

Role & responsibilities

• 1. Administration and Operations:
• Oversee the daily operations of the Cooperative Housing society, ensuring all facilities are maintained to a high standard.
• Manage society records, including membership details, society bylaws, and meeting minutes.
• Handle document preparation, filing, and maintenance of compliance documents, adhering to cooperative housing society regulations.
• Ensuring that all SOPs are adhered to in full and in right spirit.
• Has reasonably good knowledge of operating computer and has hands-on experience in handling MS Office tools like MS Excel, MS Words, and Outlook.
• 2. Financial Management:
• Oversee financial activities, including budgeting, accounting, and expense management.
• Effectively manage Common Area Maintenance (CAM) billing and collections, ensuring timely payments
• Effectively manage periodic Common Maintenance Billing and collections, and review it for any errors and corrections required.
• Coordinate with the auditor for yearly audits, financial statement preparation, statutory filings in time including Income Tax Returns.
• 3. Vendor and Staff Management:
• Supervise society staff, including security personnel, housekeeping, and maintenance staff, ensuring efficient and professional service.
• Keep track of their attendance, and liaison with the contactors if there is any absenteeism
• Liaise with vendors and contractors for society maintenance, repairs, and upgrades
• 4. Resident Relations:
• Serve as the primary point of contact for resident queries, complaints, and suggestions.
• Organize and attend society meetings, ensuring effective communication with residents on society matters.
• Efficiently prepare minutes of all Society meetings and sharing of those meetings with the right stakeholders in time
• Coordinate community events and initiatives to foster a positive and cooperative living environment.
• 5. Legal and Compliance:
• Ensure compliance with Gujarat Cooperative Societies Act and all applicable municipal regulations.
• Address legal matters, such as disputes or notices, in consultation with legal advisors.

Preferred candidate profile

• Strong administrative and organizational skills.
• Proficiency in financial management and budgeting.
• Effective communication and interpersonal skills to handle resident relations.
• Knowledge of cooperative society rules, legal compliance, and municipal regulations.
• Ability to manage conflicts and resolve issues diplomatically.
• Manage good rapport with the Management Committee and excellent personal and professional relationship with Secretary, Chairman and Treasurer.