HR & Admin Executive

Job Title: HR & Admin Executive
Location: Ahmedabad
Company: Astron Zircon Private Limited
Position Overview:
The HR & Admin Executive will play a key role in managing day-to-day HR and administrative activities, ensuring smooth HR operations, employee satisfaction, and efficient office management. The ideal candidate will have experience in HR functions, office administration, and be able to handle multiple responsibilities in a fast-paced environment.
Key Responsibilities:
HR Responsibilities:

• Recruitment & Onboarding: Assist in the recruitment process, including posting job openings, screening resumes, scheduling interviews, and managing candidate communications. Conduct onboarding and orientation for new employees.
• Employee Records Management: Maintain and update employee records in the HRMS (Human Resource Management System). Ensure compliance with all regulatory requirements regarding employee documentation.
• Payroll & Benefits Administration: Assist in payroll processing and ensure that all employee benefits (e.g., insurance, leaves, etc.) are properly managed. Coordinate with the finance department to ensure accurate and timely salary disbursements.
• Employee Engagement & Welfare: Organize employee engagement activities, welfare programs, and handle internal employee communication to promote a positive work culture.
• Leave & Attendance Management: Monitor and manage employee attendance and leave requests. Ensure that the HRIS system is updated accurately.
• Performance Appraisals: Assist in performance management processes, including tracking employee performance, conducting appraisals, and maintaining performance-related records.
• Compliance: Ensure HR policies and practices are compliant with labor laws and company policies. Assist in maintaining up-to-date knowledge of legal requirements and ensure adherence.

Administration Responsibilities:

• Office Management: Oversee day-to-day office operations, including managing office supplies, facilities, and maintenance. Ensure a smooth and efficient working environment for employees.
• Vendor & Contractor Management: Handle the procurement of office equipment, supplies, and services. Liaise with vendors and suppliers, ensuring timely and cost-effective deliveries.
• Travel & Event Coordination: Organize travel arrangements for employees, including booking flights, accommodations, and transportation. Assist in planning and coordinating company events, meetings, and conferences.
• Health & Safety Compliance: Assist in managing workplace safety, ensuring compliance with health and safety regulations. Coordinate any required safety training or drills.
• Document Management: Ensure that all company records, contracts, and documentation are organized and easily accessible.

Required Skills and Qualifications:

• Education: Bachelors degree in Human Resources, Business Administration, or a related field.
• Experience: 3-4 years of proven experience in HR and administration, preferably in a corporate or fast-paced environment.
• HR Knowledge: Strong understanding of HR functions such as recruitment, payroll, employee engagement, compliance, and performance management.
• Administrative Skills: Excellent organizational skills and the ability to manage multiple tasks simultaneously. Experience with office management and vendor coordination.
• Communication Skills: Strong verbal and written communication skills, with the ability to interact with employees at all levels and external stakeholders.
• Attention to Detail: High attention to detail, particularly in maintaining accurate employee records and managing administrative tasks.
• Problem-Solving Skills: Ability to resolve employee issues or administrative challenges effectively and with discretion.
• IT Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HRIS and payroll software.
• Time Management: Ability to prioritize tasks, manage time effectively, and work efficiently under pressure.

Administration Responsibilities:

• Office Management: Oversee day-to-day office operations, including managing office supplies, facilities, and maintenance. Ensure a smooth and efficient working environment for employees.
• Vendor & Contractor Management: Handle the procurement of office equipment, supplies, and services. Liaise with vendors and suppliers, ensuring timely and cost-effective deliveries.
• Travel & Event Coordination: Organize travel arrangements for employees, including booking flights, accommodations, and transportation. Assist in planning and coordinating company events, meetings, and conferences.
• Health & Safety Compliance: Assist in managing workplace safety, ensuring compliance with health and safety regulations. Coordinate any required safety training or drills.
• Document Management: Ensure that all company records, contracts, and documentation are organized and easily accessible.

Required Skills and Qualifications:

• Education: Bachelors degree in Human Resources, Business Administration, or a related field.
• Experience: 3-4 years of proven experience in HR and administration, preferably in a corporate or fast-paced environment.
• HR Knowledge: Strong understanding of HR functions such as recruitment, payroll, employee engagement, compliance, and performance management.
• Administrative Skills: Excellent organizational skills and the ability to manage multiple tasks simultaneously. Experience with office management and vendor coordination.
• Communication Skills: Strong verbal and written communication skills, with the ability to interact with employees at all levels and external stakeholders.
• Attention to Detail: High attention to detail, particularly in maintaining accurate employee records and managing administrative tasks.
• Problem-Solving Skills: Ability to resolve employee issues or administrative challenges effectively and with discretion.
• IT Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HRIS and payroll software.
• Time Management: Ability to prioritize tasks, manage time effectively, and work efficiently under pressure.