Associate Team Lead - Trade Contracts

The overall responsibility of the Contract Admin Lead will be supervising the team for smooth execution and implementation of contract related activities ensuring KPIs are met, stakeholder management, work load distribution, addressing queries/issues raised by team and resolving them, impart knowledge and support to the team and overseeing projects related to CLM, DocuSign, project management, planning and development and successful roll out and implementation, with ultimate goal of building an efficient, customer centric and self-reliant Contract admin team



Main Accountabilities

Ensure all KPIs are met on a daily basis


Domain knowledge of Agri-contracts, gauge complete understanding to be SME of the process


Ability to impart knowledge to the team


Supervision and close coordination with team on daily activities


Be first point of contact for the team -Handle teams queries, Issues and concerns effectively


In-put of purchase and sale contracts and relevant amendments


Allocation of futures pricing, rolling of futures pricing and overfill / underfill pricing


Creation of master data request for new contractual counterparties


Issuance of contracts using Bunge standard terms and review of third party issued contracts


Monitor the status of the activities and report upward to Manager

Responsible to ensure accuracy of Contract Admin metrics reported


Ensure timely filing of document for retention, in accordance with Company s policies and procedure requirements


Effective communication on all day-to-day operational related activities with various stakeholders


Adapt and quickly get hands on to the new introduced applications and process and in turn train the team to learn and adapt for achieving better result and desired outcome

( SEDNA, DocuSign and CLM)
Work in coherence to achieve self and team goals

Additional responsibilities:

Ensure SOPs are diligently followed and compliance checks are always in place, Control mechanism, quality checks, manage the process, propose solutions


Ensure all daily, weekly and monthly reports send on time


Daily status updates and report issues to the manager for timely resolution
Ensuring close coordination with team to have smooth closure of month end activities


Identify and propose ways of process improvement as per Industry leading practices


Drive and ensure successful implementation of internal projects


Lead User Accessibility Testing (UAT)


Ensuring SOX and other statutory requirements are met and all information, documents and reports provided by the team for audit

Post the audit; ensure corrective and preventive action plan set and successfully implemented in the Team


Provide guidance and support to the team, knowledge sharing and best practices

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Knowledge and Skills

Behavior

Technical

Relevant experience in handling entry and issuance of commodity contracts for bulk and container shipments of Agri-commodities, with good knowledge of GAFTA, FOSFA contracts rules


Good knowledge of concepts and procedures related to contract life cycle of commodity contracts and execution, related terms & guidelines, including expertise in Incoterms, logistics and shipping documents


Ability to work independently, efficiently and deliver high quality output under time pressure
Experience in managing people and processes through a sustained period of change
Strong written & oral communications skills in English

Knowledge of any other foreign languages will be an added advantage
Computer proficient and competency in Microsoft Office (Word, PowerPoint, Excel, Outlook)


Experience in working with SAP system

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Education & Experience

3-5 years of work experience in a similar role or with International Commodity company


Minimum Education Qualification - Graduation, Post-graduation or MBA in International Business would be an advantage


Relevant experience in handling commodity contracts with good knowledge of GAFTA, FOSFA contract rules is desirable