Purchase_Associate

Roles & Responsibilities:

Review and Evaluate PRs: Examine incoming purchase requisitions from various departments to ensure completeness, accuracy, and alignment with the organization s needs.

Clarify Requirements: Communicate with internal stakeholders (e. g. , department heads) to clarify any discrepancies or missing information in the requisitions. 2. Vendor Management:

Request for Quotations (RFQs): Send out RFQs to vendors and assess their quotes based on price, quality, delivery time, and terms. 3. Purchase Order Creation:

Generate Purchase Orders (POs): Create and issue POs based on approved requisitions and vendor quotes.

PO Confirmation: Follow up with vendors to confirm receipt of POs and track expected delivery timelines. 4. Order Follow-Up and Expediting:

Track Deliveries: Monitor the status of orders and follow up with vendors to ensure timely deliveries. 5. Documentation and Record-Keeping:

Maintain Records: Keep accurate and organized records (digitally) of all purchase orders, quotations, and vendor communications for future reference and audit purposes.

Ensure Compliance: Ensure all procurement activities comply with internal policies, legal requirements, and corporate governance standards. 6. Coordination with Finance

Coordinate with Finance: Ensure that invoices match purchase orders and requisitions for smooth processing of payments. 7. Reporting:

Generate Reports: Prepare regular reports on purchase activities, cost savings, vendor performance, and procurement metrics for management review.

Monitor Trends: Identify trends in purchasing and suggest improvements to streamline processes. 8. Continuous Improvement:

Process Improvement: Contribute to the continuous improvement of the process thereby yielding Productivity and quality Improvement

Required skills:

BE/ B Tech, BSc, BCom or any other graduate with experience in relevant Purchasing Process With 2-4 years of experience, the Purchase Executive should also be comfortable handling a moderate level of autonomy and decision-making in managing day-to-day procurement tasks.

Communication Skills: Strong written and verbal communication for interacting with vendors and internal stakeholders.

Attention to Detail: Ability to spot discrepancies in documents and resolve them quickly.

Time Management: Ability to prioritize tasks and manage multiple orders simultaneously.

Familiarity with Procurement Software: Experience with procurement management software (e. g. , SAP, etc. ). S4-Hana knowledge will be an added advantage

Analytical Skills: Ability to analyze quotes, track purchases, and identify areas for improvement in the process.

Team Player: Must be a team player with excellent coordination skills and able to contribute for overall growth of the team