Assistant Manager

JOB DETAILS / ROLE PURPOSE:

The person would be responsible for a variety of Integrity Screening related tasks including some or all of the following: Manage Integrity Screening for vendors, intermediaries and suppliers by sending them the questionnaire with 1st level check of the received answers, Data collection and duplicates cleansing/merging & Prepare documents for AzP on-site compliance assessments. The pillar works on different tools where Compliance controls are embedded (Salesforce, Namirial, G&E Tool that will be replaced by a new tool soon, ARIBA, etc. ). Additionally, along with the above as a part of the Compliance function the person would also be responsible for a variety of Training Management related tasks including some or all of the following as adhoc tasks: Manage employee data and track completion of mandatory compliance trainings incl. training rollouts, participation tracking and follow-ups. Also facilitate the logistics of the in-person trainings, Degreed/Blended user mgmt. & reporting on trainings. The person would report to Manager in Financial Services, COE and take work direction from a Manager in Global Office. This is a global role so the candidate would be supporting the Americas, APAC and Europe region for Compliance (ACAF & COI).

KEY RESPONSIBILITIES:

G&E Management:

• G&E tool support, LEs onboarding and access rights requests management.
• Update of the G&E tool access rights table and annual inventory of access rights.
• G&E tool reporting and analytics provision, G&E Dashboard preparation.
• G&E requests monitoring, routing and follow up.
• G&E tool support coordination with AZ Tech and AZ SE GC.

SalesForce & SIDD:

• SalesForce requests monitoring, routing and processing.
• SalesForce requests follow up.
• SalesForce requests reporting.

Speak-Up Email Processing/Management & CCMT Reporting:

• WBemails in speak up email box monitoring, routing and processing daily.
• CCMT Dashboard preparation.
• Statistics report on number of WB reports/emails monthly (via BKMS and Speak-Up email).

Vendor Integrity Screening:

• VIS red flags requests routing and processing in ACAF GPG email box.
• SalesForce requests follow up.
• VIS requests statistics reporting.

Hospitality and Sponsoring Assessment:

• Hospitality and Sponsoring assessment requests routing and processing in ACAF GPG email box.
• Hospitality and Sponsoring assessment requests follow up.
• Hospitality and Sponsoring assessment requests statistics reporting.

Management of ACAF GPG email

• All requests (G&E assessment, Hospitality assessment, Sponsoring assessment, VIS red flags, disclosure and management, ACAF KRIs check lists, Red flags in Books and Records check lists, ACAF Clauses and etc. ) routing and assigning to the members of ACAF GPG.
• All request of ACAF GPG email box follow up with the members of ACAF GPG to be assessed and replied in timely manner.
• 1st level check of the received answers whether all questions have been answered.
• Support and updating of ACAF GPG Tracker with all requests coming to ACAF GPG email box.

BKMS Tool Access Rights Management:

• LEs onboarding and access rights requests management.
• Update of the BKMS tool access rights table and annual inventory of access rights.

AZP AC/AF page (on AZP Connect) content disclosure and update:

• Regular review of content on ACAF page and update of it on request of members of ACAF GPG.

Annual COI Attestation:

• Support of Communications required to roll out Annual COI Attestation.
• Rollout of Annual CO! Attestation via Namirial to AZP employees.
• Monitoring of the signing off process of Annual COI Attestation in Namirial.
• Follow up emails to employees, HR and Line management if pending Annual COl Attestations.
• Annual COl Attestation processing and reporting weekly.
• COl Attestations signed off downloading, saving and keeping according to the folder structure and SOP for Annual CO! Attestation.

AC/AF KRIs and Red flags in Books & Records:

• e Support of ACAF GPG in communication to the 1% LoD Functions and Accounting Function to roll out annual exercises for ACAF KRIs monitoring check lists and Red flags in Books and Records.
• Support ACAF GPG in collection of the ACAF KRIs monitoring check lists and Red flags in Books and Records from ACAF GPG and saving them in the appropriate folders structure of ACAF GPG.
• Regular ACAF KRIs statistics preparation and provision.

Trainings (Other Responsibilities):

• Participate in organization of trainings supported by ACAF GPG.
• Preparation of Trainings statistics report on request.
• Reporting on trainings.
• Handling of technical user requests.
• VISP, SIDD, CCMT Dashboard, G&E Dashboard support and maintenance.
• Requests support related to projects managed by ACAF GPG.

PROFILE KEY REQUIREMENTS:

• B. Com/M. Com/ CA/ MBA/ ICWA
• At least 3 years of experience, preferably in Compliance/ Organizational Management/ Audit/ Risk.
• Ability to undertake initiative and deliver quality results often with competing deadlines.
• Ability to work independently and autonomously yet still displaying strong team work ethics and attributes.
• Strong analytical, process management, structural thinking and implementation skills.
• Thorough understanding of business and financial implications of technical analysis.
• Strategic thinking and tactical problem solving; frame issues and create effective plans for execution.
• Strong professional presence, excellent interpersonal skills with ability to manage relationships both internal and external.
• Advanced verbal and written communication skills, high attention to detail is essential.
• Ability to prioritise tasks and meet set deadlines.
• Good working knowledge of Microsoft Excel (be able to work with macros and pivot tables),
• Word and PowerPoint. SOP and process flows creation (Visio).
• This is a global role so the candidate would be supporting the Americas, APAC and Europe regions so dealing with time zones will need to be managed.
• Everything will be done in English so a high level of verbal and written communication in English is mandatory.
• Additional Language (Not Mandatory): German (appreciated) or any other foreign language is a plus.

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We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, disability or sexual orientation.
Great to have you on board. Let's care for tomorrow.