Executive Assistant To the Chairman

Job Title: Executive Assistant to the Chairman

Location: Kolkata

Reports To: Chairman of the Group

Job Summary:

The Executive Assistant (EA to CMD ) will provide high-level administrative support to the Chairman, managing secretarial tasks, preparing reports, coordinating meetings, and creating business presentations in PowerPoint and Excel. The role requires excellent organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Key Responsibilities:

1. Administrative & Secretarial Support

• Manage the Chairmans calendar, schedule meetings, and organize travel arrangements.
• Handle email correspondence, draft letters, and maintain official records.
• Prepare minutes of meetings and follow up on action items.
• Serve as a liaison between the Chairman and all other Depts / Companies internal/external stakeholders.

2. Presentation & Report Preparation

• Create professional PowerPoint presentations for board meetings, business reviews, and investor discussions.
• Develop and analyze reports in Excel, including financial data, dashboards, and MIS reports.
• Conduct research and compile data for presentations and decision-making.

3. Coordination & Communication

• Act as a bridge between the Chairman and different departments, ensuring smooth communication.
• Coordinate with external vendors, consultants, and stakeholders as needed.
• Organize events, conferences, and meetings on behalf of the Chairman.

4. Confidentiality & Documentation

• Maintain confidential files and handle sensitive company information with integrity.
• Manage legal, financial, and business documents for easy accessibility.

Qualifications & Skills:

• Master in Business Administration ( MBA ) from a reputed Business School .

• 5+ years of experience as an Executive Assistant, preferably supporting top leadership.
  • Proficiency in MS Office (PowerPoint, Excel, Word, Outlook).
  • Strong organizational and multitasking skills.
  • Excellent verbal and written English , Hindi communication abilities.
  • Ability to work under pressure and meet tight deadlines.
  • High level of discretion and professionalism.
  

Preferred Skills:

• Experience in corporate governance or board-level support.
• Knowledge of business analytics and financial reporting.
• Familiarity with project management tools and PMS Software.

Salary: Commensurate with the Industry standard & Qualification