Assistant Manager - Finance & Accounts - CSR Firm (3-5 yrs)

Key Responsibilities:

Financial Operations Support:

- Assist the CFO in managing financial operations and preparing financial reports, including balance sheets, income statements, and cash flow statements.

Budget Preparation:

- Assist in preparing the financial budget and budget analysis.

Payment Processing:

- Handle payment notes, procurements, accounts payable and receivable, and update dashboards.

Tax Compliance:

- Compile and file monthly tax payments.

Accounting Activities:

- Perform daily accounting tasks, including bank statement reconciliation.

Problem Resolution:

- Coordinate with external Chartered Accountants to resolve accounting discrepancies.

Audit Support:

- Assist in internal, statutory, CAG, concurrent, and other audits, ensuring compliance with audit observations.

Policy Compliance:

- Ensure adherence to internal policies, Board directives, and guidelines from CSR Department, MCA, CVC, and other authorities.

Budget Oversight:

- Oversee the budgeting process to ensure the organization operates within its budget.

Operational Support:

- Provide necessary support for daily operations.

Documentation:

- Ensure proper documentation for partnerships and fund disbursements.

Specific Tasks:

- Internal Finance Control: Oversee internal finance control and streamline SOPs in compliance with CSR laws.

- Payment Review: Review all payments for approval and ensure documentation is in place.

- Fund Allocation: Forecast and allocate unutilized funds to new projects in coordination with program heads.

- Grant Management: Classify and maintain records of grants and funds, advising management regularly.

- Disbursement Approvals: Obtain necessary approvals for fund disbursements as per MoUs & GUCs.

- Reimbursement Review: Scrutinize employee reimbursement requests.

- Annual Planning: Prepare annual action plans and budgets under management guidance.

- Financial Reporting: Review financial reports from implementing partners, reconcile receipts and expenditures, and submit to top management.

- Audit Review: Assist in reviewing audit reports and submit observations to management.

- Project Records: Maintain records of projects and prepare databases for reporting to management and stakeholders.

- Project Supervision: Follow up on project completion, develop final reports, and maintain records/databases.

- Utilization Certification: Verify expenses against budgeted amounts and prepare utilization certificates, ensuring they are certified by a Chartered Accountant when required.

- Procurement Compliance: Ensure all procurements comply with financial policies and CVC guidelines.

- Regulatory Filing: File necessary returns and disclosures with regulatory authorities and maintain records.

- Admin Budget Management: Ensure administrative budgets are within approved limits and CSR rules.

- Unspent CSR Amounts: Ensure unspent CSR funds are returned as per MCA guidelines.

- Meeting Support: Assist in organizing Board/Audit Committee meetings and maintain records.

EDUCATIONAL QUALIFICATION: Master's Degree in Finance, Accounting, Business Administration, or a related field with at least 1 year of relevant experience (preferred)