Front Office Executive (0-1 yrs)

Job description: Front Desk Management

Routine:

Welcome guests and maintain daily data of visiting guests or interviewees: Greet visitors and keep a log of all guests and interviewees for security and record-keeping purposes.

Attendance Management:

- Track and note who is on leave or working from home: Maintain a record of employees' leave status and remote work schedules. This helps in ensuring accurate attendance records and planning for any staffing needs.

- Oversee the entire office's attendance: Monitor daily attendance, ensuring that all employees are accounted for. Address any discrepancies or issues promptly.

- Update the Pre-Press group with a properly framed message: Communicate attendance updates to the Pre-Press group in a clear and professional manner, ensuring everyone is informed about who is present or absent.

Maintenance:

Daily Tasks:

- Update the daily maintenance sheet and send it to the group: Keep a log of daily maintenance activities and share it with relevant teams to ensure transparency and accountability.

Office Upkeep:

- Ensure office cleaning, plumbing work, A/C maintenance or any other maintenance work are done as needed: Coordinate with maintenance staff or external vendors to address any issues promptly, ensuring a clean and functional office environment.

GreytHR App Management:

Onboarding Process:

- Handle the entire onboarding process: Manage all aspects of bringing new employees into the company, from initial paperwork to integration into the team.

Preparation:

- Obtain the list of upcoming joinings: Keep track of new hires and their start dates to prepare for their arrival.

Setup:

- Assign employee codes and set up biometrics: Create unique employee codes and set up biometric access for new hires to ensure they can access the office and systems.

Matter Coordination

- Daily coordination between the Meerut and Noida offices regarding matters: Facilitate communication and coordination between the two offices to ensure smooth operations and address any issues promptly.

- Update the Pre-Press group accordingly: Keep the Pre-Press group informed about any relevant updates or changes in coordination between the offices.

Coordination:

- Coordinate with the concerned authority: Liaise with relevant departments or personnel to address any visitor needs or inquiries.

Reception Area:

- Maintain the reception area: Ensure the reception area is clean, organized, and welcoming for visitors.

Location - Noida, Sec 67