Executive / Senior Executive (Travel Desk & Reception)

Key Responsibilities:

1. Visa Processing:

Handle visa applications, renewals, and follow-up processes.

Manage e-Visa processing and FRRO registration for international travelers.

2. Front office and Ticket Booking:

Manage the Front office operation and customer entertainment, handling visitors etc.

Book international and domestic air tickets using Amadeus GDS or any other GDS
software.

Ensure cost-effective and timely ticket bookings.

3. Hotel Booking:

Arrange hotel accommodations for both domestic and international travel.

Negotiate corporate rates with hotels and ensure booking confirmations.

4. Local Travel Support:

Coordinate taxi and cab bookings for local travel requirements.

Provide support for ground transportation needs during travel.

5. Event Planning and Arrangements:

Plan and arrange travel logistics for company events and exhibitions.

Coordinate with vendors and ensure smooth execution of travel plans.

6. Coordination and Communication:

Collaborate with all plants and departments to understand their travel needs.

Provide timely and effective travel solutions to meet business requirements.

7. Vendor Management:

Negotiate and develop relationships with travel vendors.

Ensure competitive pricing and high service standards.

8. Budget Management:

Prepare and maintain travel budgets for all plants and departments.

Monitor and control travel expenses, ensuring adherence to company policy.

9. Reporting:

Generate monthly and quarterly reports on travel expenses department-wise, plant-wise, and exhibition-wise.

Analyse travel data and provide insights for cost optimization.

10. Policy Compliance:

Ensure compliance with the company's travel policies and rate entitlements.

Keep updated records and checks on all travel-related expenditures.

11. Additional Responsibilities:

Support any other tasks or work assigned by the management.

Maintain good technical knowledge and exposure to similar profiles in the industry.

Qualifications:

• Diploma or degree in Travel, Tourism, or an equivalent field.
• Proven experience in travel management, preferably in a corporate setting.
• Proficiency in GDS software (Amadeus or equivalent).
• Strong negotiation and vendor management skills.
• Excellent organizational and communication abilities.
• Ability to prepare and manage travel budgets.
• Competence in generating detailed travel expense reports.
• Familiarity with visa processes and local travel logistics.
• Ability to handle multiple tasks and work under pressure.

Preferred Skills:

• Experience in event planning and execution.
• Strong analytical and problem-solving skills.
• Attention to detail and ability to maintain accurate records.
• Ability to work collaboratively with various departments and stakeholders.

For Apply: Please submit your resume to rahul.kohli@alokindustries.com