Hr Executive And Generalist

Position no.1

Job Title :HR Executive

Experience: 2 to 6 yrs

Position Overview

As an HR Specialist, you will play a vital role in managing the human resources functions of our organization. You will be responsible for recruiting, training, and retaining employees, as well as ensuring compliance with labor laws and company policies. Your efforts will contribute to creating a positive and productive work environment for our team members.

Qualification

1) Bachelors degree in human resources, Business Administration, or related field (Masters degree preferred).

2) Proven experience in HR roles, with knowledge of employment laws, recruitment practices, and HR best practices.

3) Strong communication, interpersonal, and conflict resolution skills.

4) Excellent organizational and time management abilities, with a focus on attention to detail.

5) Ability to handle confidential information with integrity and professionalism.

6) Proficiency in HRIS (Human Resources Information Systems) and other relevant software.

7) HR certification (e.g., SHRM-CP, PHR) is a plus.

Job Description

1) Recruitment and Onboarding:

a. Develop and implement recruitment strategies to attract top talent.

b. Coordinate the hiring process, including job postings, candidate screening, interviews, and offer negotiations.

c. Conduct new employee orientations and facilitate smooth onboarding experiences.

2) Employee Relations:

a. Serve as a point of contact for employee questions, concerns, and grievances.

b. Mediate and resolve conflicts between employees or between employees and management.

c. Ensure compliance with labor laws and company policies regarding employee relations.

3) Performance Management:

a. Develop and implement performance appraisal systems.

b. Provide guidance and support to managers in conducting performance evaluations and setting performance goals.

c. Identify training and development needs and coordinate training programs.

4) Benefits Administration:

a. Administer employee benefits programs, including health insurance, retirement plans, and wellness programs.

b. Communicate benefit options to employees and assist with enrollment and changes.

c. Work with benefit providers to resolve issues and ensure compliance.

5) HR Administration:

a. Maintain employee records and ensure accuracy and confidentiality.

b. Prepare and distribute HR-related documents, such as employment contracts, policies, and procedures.

c. Stay updated on HR trends, best practices, and legal requirements.

6) Compliance and Reporting:

a. Ensure compliance with local, state, and federal employment laws and regulations.

b. Prepare and submit reports related to HR metrics, such as turnover rates, workforce demographics, and employee satisfaction.

7) Employee Engagement and Retention:

a. Develop and implement employee engagement initiatives, such as team-building activities, recognition programs, and surveys.

b. Analyze data and feedback to identify areas for improvement and implement retention strategies.

8) Training and Development:

a. Coordinate and/or conduct training sessions on HR policies, procedures, and compliance.

Facilitate professional development opportunities for employees at all levels.

Position no.2

Job Title :Admin Executive

Experience: 3 to 10 yrs

Position Overview

The Admin Executive is responsible for managing various administrative tasks to ensure the smooth and efficient operation of the organization. This role demands a proactive, detail-oriented individual who can handle multiple administrative duties effectively and efficiently, supporting both the office and the staff. The Admin Executive plays a key role in maintaining the organizations day-to-day operations and ensuring that all administrative processes are performed to the highest standards.

Qualification

1) Bachelors degree in business administration, Management, or related field.

2) Minimum of 3-10 years of experience in an administrative or office management role.

3) Previous experience in vendor management and purchasing administration is preferred.

4) Strong organizational, multitasking, and time management skills.

5) Excellent verbal and written communication skills.

6) Proficiency in office software (MS Office, Google Suite, etc.).

7) Strong attention to detail and problem-solving abilities.

8) Ability to manage multiple tasks and priorities efficiently.

Job Description

1) Administrative Management:

a. Oversee day-to-day office operations, including managing office supplies, equipment maintenance, and facilities management.

b. Manage vendor relationships and procurement activities, including negotiating contracts, obtaining quotes, and ensuring timely payments.

c. Manage office budgets and expenses, ensuring cost-effectiveness and adherence to financial guidelines.

2) Office Resource Management:

a. Maintain and track office inventory, ordering new supplies as necessary.

b. Oversee maintenance of office equipment and ensure a clean, safe, and productive work environment.

c. Ensure compliance with safety regulations and office protocols.

3) Vendor and Facility Management:

a. Coordinate with external vendors, contractors, and service providers for office-related services (e.g. Equipment Maintenance, AMC, Software Renewal etc).

b. Maintain office facilities, including ensuring they are well-maintained and functional.

c. Negotiate vendor contracts and ensure service delivery according to agreements.

4) Vendor and Procurement Management:

a. Assist in managing vendor relationships and procurement activities.

b. Obtain quotes, negotiate contracts, and coordinate timely payments for services and supplies.

c. Ensure compliance with procurement policies and budget guidelines.

5) Communication & Stakeholder Interaction:

d. Serve as the point of contact for both internal staff and external partners.

a. Manage incoming inquiries and resolve issues in a professional manner.

b. Coordinate with departments to ensure smooth communication and execution of administrative tasks.

6) Vendor Management:

a. Assist in managing relationships with external vendors and service providers.

b. Obtain quotes from vendors, negotiate terms, and manage contracts to ensure cost-effectiveness and quality of services.

c. Ensure timely payments and follow up on invoices and purchase orders.

d. Monitor vendor performance and address any issues or concerns.

e. Track contract schedules, renewals, and key contract milestones.

f. Manage and monitor the contract renewal process, ensuring timely follow-up and compliance with terms.

g. Follow up on vendor software or service renewal dates and ensure the timely completion of the renewal process.

7) Office Expenses and Budget Management:

a. Prepare and maintain office expenses, ensuring adherence to budgetary guidelines.

b. Track and record all office expenditures, including supplies, services, and maintenance costs.

c. Regularly monitor office expenses and report on any discrepancies or potential budget concerns.

d. Ensure that all office-related expenses comply with company procurement and financial policies.

e. Assist in preparing financial reports related to office expenses and procurement activities.

8) Compliance and Reporting:

a. Ensure all purchases and administrative activities comply with company policies, legal requirements, and industry regulations.

b. Prepare regular reports on administration and procurement metrics, costs, and process improvements.

9) Purchasing and Procurement Administration:

a. Manage procurement processes, including identifying needs, sourcing products or services, and obtaining competitive quotes.

b. Process purchase orders and manage vendor communications related to procurement.

c. Ensure compliance with company procurement policies and budget guidelines.

d. Track inventory and manage stock levels for office supplies and other materials.

e. Maintain accurate records of all purchase transactions and supplier interactions.

10) Administrative Support:

a. Manage office calendars, appointments, and meetings to ensure timely execution.

b. Provide administrative support to senior management by assisting with tasks such as scheduling meetings, Scheduling site visits, report preparation, and any other duties as required to ensure smooth operations.

11) Travel and Logistics:

a. Coordinate travel arrangements, including booking flights, accommodations, and transportation for employees and visitors.

b. Prepare itineraries and manage logistics for business trips, meetings, and company events.

Position no.3

Job Title :Accounts Executive

Experience: 2 to 6 yrs

Technical Skills / Key skills

1) MS office

2) Self-motivated

3) Proven experience in business administration, finance/accountancy or a related field.

4) Outstanding communication and interpersonal abilities with organizational skills

5) Familiarity with office management procedures and basic accounting principles

6) Solid data entry skills with the ability to identify numerical errors.

7) Good organizational and time-management abilities

8) Excellent knowledge of MS Office and office management software

9) The ability to work on multiple projects simultaneously while maintaining accuracy.

10) Letter Writing Skills

Job Description

1) Oversee all accounts matters of the company to ensure smooth financial operations, accuracy, and compliance with accounting standards and regulations.

2) Prepare and manage daily accounting operations, including invoicing, payment processing, payment vouchers, and bank statement reconciliation.

3) Compute required taxes and prepare tax returns in compliance with local, state, and federal tax laws and regulations.

4) Prepare and review monthly, quarterly, and yearly financial reports, including balance sheets, profit & loss statements, and cash flow reports.

5) Support budgeting and bookkeeping procedures, ensuring financial accuracy and maintaining proper documentation for all financial transactions.

6) Manage accounts payable and receivable, ensuring timely payments and collections, and maintaining an up-to-date record of outstanding accounts.

7) Reconcile discrepancies in financial data and collaborate with other departments to resolve any accounting issues promptly.

8) Liaise with external parties including bankers, auditors, tax agencies, and vendors to ensure financial compliance and streamline accounting processes.

9) Assist with the preparation of financial forecasts, providing accurate financial information to management to support decision-making processes.

10) Monitor and track financial performance, identifying areas for improvement, and implementing changes to enhance financial accuracy and efficiency.

11) Ensure compliance with financial laws and regulations, including corporate tax filings, VAT, and other statutory obligations.

12) Provide support during audits, ensuring all required documentation and reports are prepared and submitted on time.

Position no.

Job Title :Office Assistant (Office boy)

Experience: 1 to 3 yrs

Qualification:10th Pass and above

Technical Skills / Key skills

1) Organizational skills, Time-management skills, Problem-solving skills, Planning skills, Resourcefulness, Detail-oriented, Friendliness.

2) Ability to walk, bend, push, pull and lift repetitively during working hours.

3) Ability to handle equipment and machinery used in cleaning.

4) Knowledge of cleaning chemicals, proper storage and disposal methods

5) Self-motivation and the ability to identify and complete needed tasks without direct supervision.

6) Knowledge of clerical and administrative procedures.

7) Knowledge of consumer service practices and principles.

8) Good communication skills and professional personal presentation.

9) Should be honest, respectful, and trustworthy.

Job Descriptions

1) Maintain cleanliness of office equipment and furniture.

2) Sweeping, vacuuming and mopping floors, keeping office clean by emptying trash cans, servicing restrooms and wiping down communal surfaces.

3) Tackle heavy cleaning jobs upon request.

4) Ensure outside walkways remain clear and free of debris.

5) Notifying and coordinating management of any maintenance and repair of office equipment.

6) Familiarity with Material Safety with ability to Mix and dispose of all cleaning solutions appropriately.

7) Dealing with queries or requests from the visitors and employees, whenever required

8) Attending visitors, promptly providing water, preparing tea, beverages and other needs for clients and team members on time.

9) Helping the receptionist, secretaries, or other administrative assistants in performing their duties.

10) Cooperating with office staff to maintain proper interaction and a friendly environment within the office.

11) Monitoring the use of equipment and supplies within the office

12) Collecting and distributing cheques, couriers or parcels, if required.