Payroll & Benefits Administrator

JD

The Payroll & Benefits Administrator role aims at supporting the local HRBP team through a variety of administrative tasks, aligned with the local policies, legal and regulatory requirements. The following overview describes some key responsibilities that are included, however the role is not limited to these and may include as well locally required activities

Employees Personal file and records management

• Manages and maintain employees records
• Maintain HR dashboard with accurate numbers 

Payroll Administration 

• Manages interaction with outsourced payroll platform and service providers.
• Run and review timesheet export reports from Workday to interface with the Payroll system
• Provide payroll vendor with accurate employee data necessary to process employee pay, including time and attendance files, tax changes, retroactive adjustments, paperwork, special pays, and paid time off adjustments 
• Supports the Business Support Centre (BSC) in the administration of the monthly payroll cycle & benefits in accordance with labour regulations and standard operating procedures on activities, that must be done locally for legal reasons and cannot be transferred to the BSC
•  Liaises with Finance to ensure that monthly pension contributions & NPS are submitted to or the relevant  social security scheme by deadline 
•  Ensures that all eligible employees are registered for the relevant pension scheme with exemptions being sought as required 
•  Follows local regulations and best practices relating to payroll and social security programs; serves as a subject matter expert on local labour law for colleagues in the BSC 
•  Coordinates effectively with Finance and the BSC on consolidation and reconciliation exercises
• Ensures current payroll adheres to tax requirements and relevant laws associated with the employee wage rate
• Ensures attendance and leave policy are in order 
• Attendance & Leave audits and inputs management for payroll purposes. 
• Flexi benefits schemes are executed as per timeline-monthly
• EXPAT cost management in consultation with consultant 

• Benefits 
  
• Ensures that employees and their eligible dependents are informed of all applicable benefits linked to their employment,; successfully registers, tracks and ensures payment for all benefits utilised 
• Oversees the leave management system and ensure compliance with leave policies 
• Ensures that all employees and eligible dependents are enrolled in applicable insurance policies; that leavers are removed from all Air Liquide benefit schemes; and that members lists are current and updated.  
• Handling Group Health Insurance and Group Personal Accident Policy
• Expat benefits management
• Provide immediate support to any Medical emergency/insurance requirement aligning between employee & Insurance providers
• Onboarding & Offboarding 
  
• Participates in the successful onboarding of new joiners through the provision of inductions related to employee benefits, leave management systems and payroll 
• Coordinates with travel agents, relocation partners, IMOB and the PRO to ensure all logistics are secured for new joiners arriving from overseas 
• Supports offboarding activities for leavers including move management logistics for expat employees returning to their home entity 
• Ensuring employee exit cycle by taking accountability in  full and final settlement of employees ,providing service and relieving letters, recovery deductions 
•   HR Administration
  
• In collaboration with Finance, contributes to HR invoice processing and reconciliation and H Forms inputs 
• Ensures that all employee and HR data is updated; Contributes to an effective data management system including the digitization of files, the archiving of hard copies, and the management and organisation of shared folders and databases 
• Generates a variety of scheduled and ad hoc reports from the HRMS and other data sources 
• Contributes to budget and forecasting exercises as required 
• Supports the internal and external audit process as required 
• Participates in the development and refinement of HR processes, systems and policies 
• Supports the HR team in knowledge transfer activities and stabilisation of the newly created BSC
• Any other tasks required by the Lead HRBP that is needed to successfully implement the local HR strategy & requirements
• Proactively address employees queries /grievances related to Payroll/ reimbursement/ PF withdrawal/KYCs/ ESIC Cards/attendance & leaves
• Required Qualifications And CompetenciesRequired Qualifications And Competencies
  Qualifications & Experience:
  
• Bachelor's Degree in Accounting, Finance, Business Administration, or a related field 
• Good knowledge of payroll process 
• Sound knowledge on regulations, Labor laws and Labor codes
• Minimum 5 years of Payroll administrative experience 
• Minimum 2 years of experience in preparing payroll files for expat compensation
• Experience creating POs in an ERP (eg - MS Business Dynamics) 
• Experience in a large manufacturing organisation having operations across multiple states in India 
• Skills and Competencies:
  
• Strong communication skills, both written and verbal communication in English 
• Experience within a transformational or change environment is advantageous 
• A demonstrable ability to establish effective working relationships at all levels of the organisation 
• A hospitality mindset with a desire to exceed client expectations, 
• empathetic to customer needs, 
• Proactive in resolution of queries.
• Organised and detail-oriented with excellent time management skills 
• Proficiency in Google Workspace tools, with advanced skills in Google Sheets 
• Ability to maintain discretion and confidentiality 
• Analytical skills