Bids & Tenders Admin Coordinator

LIFE AS A CONTRACTS COORDINATOR

• Assist in the preparation, submission, record-keeping of Request for Proposals (RFP), Invitation to Tenders (ITT) and Bids (government and non-governmental).
• Co-ordinating with various departments (such as Legal, Compliance and individual brokers).
• Action new standard contract requests
• Tracking, filing, updating expiry dates and checking existing contracts. (including NDA s, Codes of Conduct / Ethics etc.)
• Checking terms and conditions to ensure all relevant information is completed, signed and filed correctly
• Vendor On-boarding- registering new clients, ensuring all correct information and documentations is required
• Ensuring that the information library of information is accurate and kept up to date at all times
• General Administrative Tasks / diary management for team / chasing signatories/ DocuSign/ formatting/ stationery etc.
• First port of call for incoming enquiries
• Checking the departments inbox - organising and checking team workload
• Reading through Bid documentation and assisting Bid Manager with any administrative tasks connecting to this
• Liaising with Legal to discuss any Legal obligations that might be asked
• Liaising with Compliance to discuss any obligations we may need to fulfil.