Assistant Manager Operations (School)

Position: Assistant Manager - Operations
Location: Aga Khan School, Sidhpur

The Assistant Manager - Operations plays a critical role in ensuring the efficient management of school accounts, administration, and operations. This position requires collaboration with school leadership to deliver seamless support across financial, administrative, and operational functions.

Key Responsibilities

Financial Management

• Oversee and manage financial and accounting functions to ensure accurate records and timely reporting.
• Collaborate with school leadership in budgeting and its effective implementation.
• Enforce financial policies, conduct training, and promote compliance across the institution.
• Perform reconciliations for general ledger, bank statements, and other required validations.
• Maintain up-to-date fee-related records and assist in fee recovery processes.
• Ensure due diligence and accuracy in transaction recordings.
• Prepare final financial statements and facilitate timely completion of annual audits.
• Support internal audits and manage compliance tasks, including tax filings.
• Execute additional financial duties as required.

Administrative Oversight

• Maintain and update accurate records of students and staff.
• Manage the storage, filing, and security of school documents, property, and assets, ensuring ease of access and safety.
• Supervise maintenance of office equipment, IT systems, buildings, and facilities.
• Oversee housekeeping processes to ensure clean, conducive learning environments.
• Manage transportation operations, focusing on student safety during arrivals and dispersals.
• Coordinate administrative activities, including event management, procurement, attendance tracking, front office operations, and staff deployment.
• Perform additional administrative tasks as needed.

Safety & Security

• Develop, implement, and maintain security policies, procedures, and SOPs as per organizational guidelines.
• Provide training to staff and students for readiness against potential security threats.
• Maintain a security risk register and review preventive measures periodically.
• Conduct emergency drills to address security risks and natural disasters (e.g., fire, earthquake, floods).
• Record and address safety incidents, implementing corrective measures for future prevention.

Information Technology Management

• Ensure smooth functioning of IT resources, including computer labs, internet, and video conferencing systems.
• Regularly monitor school data backups as per schedule.
• Oversee maintenance and upkeep of IT assets.

Additional Responsibilities

• Identify and implement opportunities for optimizing asset utilization.
• Act as a liaison between the school and central office teams for HR, procurement, IT, accounts, and administration coordination.

Qualifications & Skills Required:

• Proven experience in financial and administrative management.
• Strong organizational and problem-solving skills.
• Ability to manage multiple tasks effectively while maintaining attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency in IT tools and systems for operational management.